Notification of Name Change Letter

A Notification of Name Change Letter is a document used to inform both business and personal contacts of the sender's legal name change. People change their names for many reasons, including marriage, divorce, or gender transition. Once they change their name, they need to find a way to update all of their contacts on this development.

Many organizations, such as health insurance, banks, utilities, and other businesses require a written notice of name change before they will update their official records. This notification letter can be modified as many times as necessary to notify all persons or organizations needed. By using this letter, a person can update all of their contacts at once to make a seamless transition in areas such as work, banks, medical providers, and other areas of their life.

How to use this document

This letter collects all of the information necessary to create a notification of name change that can be sent out to both business and personal contacts. It includes the sender's former name and new name, as well as an opportunity to correct or update their mailing address if necessary. If the sender wishes to notify businesses where they have an account, there is the option to include their account number so the recipient can accurately locate their account in their files.

Once the sender has completed the letter, they should print it, sign it, and send it to any relevant parties who must be updated on their name change. Some of the organizations and companies who should be informed of a legal name change using this letter include employers, landlords, banks, credit rating bureaus, doctors and dentists, professional clubs or associations, credit card companies, and insurance companies, among others. When updating companies, in addition to the letter, the sender should also include some form of proof of the legal name change. Common forms of proof include court orders, marriage certificates, or updated identity documents.

Applicable law

There is no law specifically governing which parties should be updated about a legal name change. However, legal name changes themselves are governed by state law and the requirements to change ones name are very different from state to state. Some states require that notice of name change be published in a newspaper while other states do not have this requirement or offer a publication waiver under certain circumstances.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.