Event Planner Agreement

An Event Planner Agreement is a document used by two parties where an individual or company that plans and coordinates events, such as weddings or conferences, agrees to provide these event planning services to a client. This Agreement allows the event planner and the client to outline the scope of their relationship, describe the event that will take place, and solidify the specifics of the event planning services that will be provided.

Often, individuals enter into business relationships without having all of the details of the parties' relationship with each other written down. Having a mutual understanding of each party's rights and responsibilities is especially important in event planning where the planner is responsible for coordinating something that is incredibly important to the client. By discussing the specifics of the Agreement ahead of time, both the event planner and the client can make sure that their needs and wishes about the business relationship are known and honored.

This agreement is specifically for the provision of event planning services. This website also has a General Purpose Service Agreement that can be used for someone providing a different kind of service. Though they have similar names, this document is not the same as an Event Agreement and Waiver. This document is used to hire an individual who coordinates events while an Event Agreement and Waiver is used to secure a venue to host an event.

How to use this document

This document covers all of the important information necessary for an individual or company that provides event planning services to enter into a business relationship with a client, including the following details:

• Pertinent identifying information for all involved parties
• Description of the event that is being planned, including the date, time, and venue location if those details have already been established
• Specifics of the services provided, such as booking the venue, vendors, catering, and other important details
• Amount of compensation the event planner will receive, including late fees, retainers, and compensation for business-related expenditures as applicable
• Deadlines for cancellation, after which the canceling party may be penalized
• Adherence to confidentiality and warranty provisions guaranteeing the quality of the planner's work

The event planner and the client can discuss the terms of the Agreement and create and sign the final Agreement prior to the work actually beginning. This Agreement can also be created after the work has already begun for the purpose of clarifying and formalizing the relationship between the parties and describing the responsibilities of all involved parties.

After inputting the required information, this Agreement is printed out and signed by both Parties, and then kept on file by both parties for the duration of the Agreement as well as for a reasonable period of time thereafter.

Applicable law

All Service Agreements are subject to both federal and state laws that cover general contract principles governing how contracts are created and interpreted by courts. Federal laws may restrict what services can be contracted for (for example, illegal services may not be contracted for) and certain broad categories, like contracting for something that looks more like an employment relationship, but individual state laws may govern the interpretation of the contract in case of a dispute.

For more information about the difference between an independent contractor relationship and an employment relationship, please see the guide What's the Difference Between an Employee and an Independent Contractor?.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.