Notice of Members Meeting for an Unincorporated Association

This document can be used to provide notice to the members of when and where an unincorporated association like a club, society or charity is holding a General or Annual General Meeting. A general meeting can be called at any time to discuss necessary business of the association and an annual general meeting is only held once a year.

The document provides the opportunity to inform members of the association of the relevant items of business on the agenda of the meeting that shall be discussed.

Ideally, the members of the association should attend the meeting in person; however, where that is not possible, they can appoint a proxy to attend in their place using a Power of Attorney.

How this document is to be used

This document should be sent in accordance with the association's rules, and the person sending it on behalf of the association should sign and date the document. It should then be sent to every member of the association before the meeting. The association's rules should be consulted to determine how much notice needs to be given before a meeting can be held.

Any applicable law

The rules of an unincorporated association form a contract between the members and therefore the principles of contract law shall apply. In particular, the association's rules should be carefully considered to ensure that the notice is compliant.

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.