Letter Request Claiming Travel Expenses from an Employer

This document is a letter addressed to an employer requesting reimbursement of travel expenses incurred by an employee. This letter should be used where the employer has an existing protocol for the reimbursement of travel expenses - this may be contained in either an Expense Policy or the employee's Employment Contract.

This letter is to be used within the jurisdiction of the United Kingdom.

How to use this document

The employee who is making the reimbursement claim should send this letter, and the required information should be entered accurately. The letter grants the employee the opportunity to state the relevant section of the policy or employment contract they are relying on, as well as how these costs were incurred.

The letter is suitable for use where the employer is either a company, a sole trader or a partnership entity. Where the employer is a company, the name of specific personnel in the company who is responsible for handling such requests. This person is usually the one who handles all matters relating to the employer's reimbursement process.

Once the letter has been completed, it should be sent using the prescribed method in the document that governs reimbursement of travel expenses (i.e. either the employer's policy or the employment contract). Where there is no prescribed method, the letter can be sent using the most convenient method chosen by the employer (this could be via post, email or fax).

Applicable law

Employment Rights Act 1996

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.