Change of Business Address Letter

What is a Change of Business Address Letter?

A change of business address is a formal letter used by a business to notify people or organisations of a change of their business address.This kind of letter is particularly useful where the business would like to inform its existing clients about the change of business address to ensure ease of contact.

Is it mandatory to have a Change of Business Address Letter?

No, it is not mandatory to have a change of business address letter. However, it is advisable to have one as it informs clients, suppliers, and other business partners/stakeholders about the business's address change. This helps with future communications, deliveries, and/or legal documents that need to be sent to the business.

What are the prerequisites of a Change of Business Address Letter?

Before using a change of business address letter, the business should either have already moved to the new address, or be in the process of moving (for example, they will be at the new address in a week's time).

Who can use a Change of Business Address Letter?

The change of business address letter can be used by any business entity. This can be a sole trader, a general partnership, a limited liability partnership, or a company. For a private individual, they will have to use an ordinary change of address letter.

What has to be done once a Change of Business Address Letter is ready?

Once the change of business address letter is completed, it should be signed by the business or a person authorised to sign it on their behalf (e.g. CEO of a company) and printed. The letter can then be sent by post or email. The sender should also make sure to keep a copy of the letter for their records.

Is it necessary to register a Change of Business Address Letter?

Yes, if the business is a company or limited liability partnership, it is necessary to inform the companies house of the change pf business address.

What must a Change of Business Address Letter contain?

A change of business address should contain:

• The new address of the business; and
• The date on which the change of address will take place.
• How the business can be contacted if the recipient has any questions or has to confirm receipt.

Which laws are applicable to a Change of Business Address Letter?

There is no law applicable to this document. It is simply a letter to notify persons or organisations of a change of address.

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template?

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.