Working from Home Business Policy

________

POLICY FOR WORKING FROM HOME

DATED ________

ABOUT THIS POLICY

It is the policy of ________ ('we', 'our', 'us'), including all and any trading names connected with them, to commit to promoting a safe, secure, efficient and flexible working environment.

This policy will apply to employees or workers ('you', 'you', 'yours') when working at an approved remote location (home working). It shall not be applicable to other formats of flexible working methods that may be endorsed and offered by the Employer.

Home working must provide optimal efficiency and effectiveness. Where it is viewed by us that working from home is having an adverse effect on its normal operations, we shall have the right to remove your ability to work remotely.

STATUS OF THIS POLICY

This policy does not form part of any contract of employment or any other contract for work or services.

We will inform and consult with all staff members about this policy and health and safety matters.

APPLYING TO WORK FROM HOME

If you are not ordinarily permitted to work from home, you can make an application to us in the following way:

________

The application should state why you feel you should be permitted to work from home. You should include the following information:

- the date on which the application is being made;

- that the application is specifically to allow you to work from home;

- when the ability to work from home should begin;

- how any impacts that working from home may have on your work can be dealt with;

- information relating to any previous flexible working applications or requests made by the employee;

- if the application relates to a disability or any protected characteristic, or otherwise, included within the Equality Act 2010.

ELIGIBILITY TO WORK FROM HOME

When we consider whether home working is appropriate, we will consider the following:

- the nature of your role and how effectively this can be carried out remotely;

- your suitability for homeworking, including your ability to work independently;

- any supervision required for your role and whether this can be carried out effectively on a remote basis;

- any supervisory responsibilities you may have to conduct as part of your role and whether you can discharge those obligations on a remote basis;

- any possible impact on your colleagues;

- whether there will be any cost implications for us;

- any security and confidentiality issues and whether these can be appropriately managed;

- whether your workspace is appropriate;

- any insurance requirements;

- any health issues (both mental and physical) which may be relevant to consider from a safety and well-being perspective.

SPECIFIC ISSUES TO BE CONSIDERED

We will need to consider some specific issues when we consider the appropriateness of homeworking and the ongoing home working arrangements.

1. Secure and confidential working space

You will need a safe and secure space to place and keep any documents or materials which relate to your work. You should keep these documents secure and private, so that only you have access to them.

You will need to ensure that your working area is private so that other non-staff members do not read and hear your work activities.

2. Health and safety

We will continue to ensure that we continue to fulfil our legal health and safety obligations when you are home working.

Please note that as the owner or legal occupier of your residence, you should ensure the safety and security of your home including all fixtures, fittings, furnishings, electrical wiring and sockets.

You should also carry out a workstation assessment on your home workstation (including any display screen equipment) and report all issues back to us so that we can address them accordingly. We will provide you with guidance and information to confirm what your self-assessment should cover.

We recognise the possible mental health implications of remote working. You should contact your manager or supervisor if you require any additional support or adjustments.

3. Equipment needed to work from home

You will need a secure internet connection.

You will be responsible for securing and obtaining the following equipment:

________

You will be responsible for the installation and maintenance of your own personal equipment.

4. Insurance

You should notify your home insurance provider and/or mortgage provider of your intention to work from home. You should thoroughly check that there is nothing in your mortgage agreement/lease/insurance which prevents them from being able to carry out your duties from home.

We have an insurance policy which covers all equipment used by you for the purposes of home working. You should not do or omit to do anything which may invalidate that insurance

5. Costs/expenses

We will reimburse you for the following expenses incurred as a result of your working from home:

________

You must provide itemised evidence to show the proportion of costs used while homeworking and we will reimburse those costs in line with our usual expenses policy.

We will not be responsible for any general household costs such as water, heating, electricity and lighting costs.

You may be entitled to tax relief for expenses incurred as a result of working from home. Information about this is available on the government website.

MANAGEMENT OF WORKING FROM HOME

1. Working hours

Our core working hours are between ________ and ________. You should complete your contracted hours within this timeframe.

You should ensure that you are contactable within ordinary working hours by way of telephone or email.

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- 52 82582 222 52-5255 85252 225 8222.

3. Illness

You should follow our ordinary reporting procedures if you are unwell and cannot work.

4. Attendance on-site

You will be required to come into the office to carry out certain duties or meetings with fellow colleagues. You must do this: ________.

We retain the discretion to require you to attend the office on other particular occasions where we judge that this is necessary.

RESPONSIBILITIES AND GENERAL PRINCIPLES OF HOMEWORKING

1. Responsibilities of managers

Managers will:

- ensure that applications made for permission to home are dealt with fairly and expeditiously;

- ensure that employees are aware of their expected and required standard of work and of their relevant and specific tasks and responsibilities while working from home;

- provide regular feedback to staff members regarding their performance and notify staff members of any necessary improvements where required; and

- regularly review arrangements for homeworking to ensure that these are suitable for individual staff members and to ensure that our business needs are being met.

2. Responsibilities of staff members

When you are working from home you must:

- abide by the guidelines and provisions contained within this document;

- maintain all confidential information securely and safely (including locking all devices when they are not in use);

- work conscientiously and diligently to achieve expected outcomes and goals; and

- make yourself aware of any other relevant workplace policies, including the steps you must take to comply with health and safety measures while working from home.

This policy shall be updated from time to time by the Employer as may be necessary.