________
NOTICE AND AGENDA OF ANNUAL MEETING OF STOCKHOLDERS
NOTICE is hereby given that the annual meeting of stockholders of ________ will be held on the following date and place:
________, ________
________
The agenda of the meeting is as follows:
________
A brief explanation of each item on the agenda is hereto attached as Annex "A" for your reference.
The requirements and procedure for nominating and electing a member of the Board of Directors are as follows:
________
For the purpose of this meeting, the Stock and Transfer Book of ________ shall be closed for Twenty (20) Days before ________.
If the stockholder is a corporation or other entity, its representative must present a Secretary's Certificate or any similar document showing his or her authority to represent the corporation or entity.
If the stockholder is an individual who will not, is unable, or do not expect to attend the meeting in person, he or she may execute a proxy in favor of a representative. Proxies must be submitted for inspection and validation on or before ________ at ________ to the Office of the Corporate Secretary at the following address:
________
If the proxy is being signed by an authorized signatory, please attach a duly notarized power of attorney (in case of an individual stockholder) or a certified board resolution (in case of stockholders who are corporations or other entities) as proof of authority to execute the proxy.
Validation of proxies shall be held on ________ at the same office.
Please note that we are not soliciting your proxy.
As provided in the By-Laws of ________, stockholders of ________ also have the right to vote in absentia.
The requirements and procedures for voting in absentia are as follows:
________
Please take note that the period for accepting votes in absentia will be from ________ at ________ to ________ at ________.
If a stockholder wishes to participate in the meeting by voting in absentia, please inform the Office of the Corporate Secretary by written notice be sent to the following address:
________
All written notices should be received by no later than ________.
Please contact Office of the Corporate Secretary at ________ for any inquiries regarding voting in absentia.
Stockholders who fail to comply with the foregoing requirements and procedures may not avail of the option to vote in absentia.
Please be informed that there may be a visual and audio recording of the meeting for future reference. Should there be a visual and audio recording of the meeting, said recording shall be secured and kept safe by the Office of the Corporate Secretary.
Attendees are requested to present any competent proof of identification such as driver's license, passports, or other IDs issued by a government entity upon registration.
________
Corporate Secretary
________
NOTICE AND AGENDA OF ANNUAL MEETING OF STOCKHOLDERS
NOTICE is hereby given that the annual meeting of stockholders of ________ will be held on the following date and place:
________, ________
________
The agenda of the meeting is as follows:
________
A brief explanation of each item on the agenda is hereto attached as Annex "A" for your reference.
The requirements and procedure for nominating and electing a member of the Board of Directors are as follows:
________
For the purpose of this meeting, the Stock and Transfer Book of ________ shall be closed for Twenty (20) Days before ________.
If the stockholder is a corporation or other entity, its representative must present a Secretary's Certificate or any similar document showing his or her authority to represent the corporation or entity.
If the stockholder is an individual who will not, is unable, or do not expect to attend the meeting in person, he or she may execute a proxy in favor of a representative. Proxies must be submitted for inspection and validation on or before ________ at ________ to the Office of the Corporate Secretary at the following address:
________
If the proxy is being signed by an authorized signatory, please attach a duly notarized power of attorney (in case of an individual stockholder) or a certified board resolution (in case of stockholders who are corporations or other entities) as proof of authority to execute the proxy.
Validation of proxies shall be held on ________ at the same office.
Please note that we are not soliciting your proxy.
As provided in the By-Laws of ________, stockholders of ________ also have the right to vote in absentia.
The requirements and procedures for voting in absentia are as follows:
________
Please take note that the period for accepting votes in absentia will be from ________ at ________ to ________ at ________.
If a stockholder wishes to participate in the meeting by voting in absentia, please inform the Office of the Corporate Secretary by written notice be sent to the following address:
________
All written notices should be received by no later than ________.
Please contact Office of the Corporate Secretary at ________ for any inquiries regarding voting in absentia.
Stockholders who fail to comply with the foregoing requirements and procedures may not avail of the option to vote in absentia.
Please be informed that there may be a visual and audio recording of the meeting for future reference. Should there be a visual and audio recording of the meeting, said recording shall be secured and kept safe by the Office of the Corporate Secretary.
Attendees are requested to present any competent proof of identification such as driver's license, passports, or other IDs issued by a government entity upon registration.
________
Corporate Secretary
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