MINUTES OF THE REGULAR MEETING
OF THE STOCKHOLDERS OF
________
held on ________
at the
________
Stockholders Present:
In Person:
________ - ________ shares (Director)
________ - ________ shares (Director)
Total Number of Outstanding Shares:
Total Number of Shares Present and Represented and Votes in Absentia: ________
Percentage of Shares Present in Person and Represented by Proxy: ________%
I. CALL TO ORDER
The meeting was called to order at ________. ________, President of the Company, presided over the meeting. ________, Corporate Secretary, recorded the minutes of the proceedings.
II. CERTIFICATION OF NOTICE AND QUORUM
The Corporate Secretary certified that notices of the meeting were duly sent to the stockholders. The Corporate Secretary also certified that ________% of the total outstanding shares were represented at the meeting in person or by proxy and that a quorum was present.
III. APPROVAL OF THE MINUTES OF THE OF THE STOCKHOLDERS HELD ON ________
Upon motion duly made by ________ and seconded by ________, the stockholders approved and ratified the minutes of the Regular Meeting of the Stockholders held on ________.
IV. PRESENTATION OF THE ANNUAL REPORT
________ presented the annual report for ________ to the stockholders. Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________ the stockholders noted the Company's Annual Report for ________ and approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the ________ Annual Report of ________."
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
V. REPORT
The following was reported on:
________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
VI. RATIFICATION OF THE ACTS, RESOLUTIONS, AND PROCEEDINGS OF THE BOARD OF DIRECTORS, CORPORATE OFFICERS AND MANAGEMENT
The President advised the stockholders that the next item on the agenda is the ratification of all contracts entered into, resolutions issued, and all other acts by and proceedings of the Board of Directors, Corporate Officers and Management in the general exercise of their powers and duties for the year ________.
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, ratify, and confirm, as they hereby approve, ratify, and confirm all contracts entered into and resolutions issued and all other acts by and proceedings of the Board of Directors, Corporate Officers and Management in the general exercise of their powers and duties for the year ________"
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
VII. APPOINTMENT OF EXTERNAL AUDITORS
The President informed the stockholders that the next item in the agenda was the appointment of ________'s external auditor for the upcoming year.
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve the appointment of ________ as the external auditor for the upcoming year."
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
VIII. ELECTION OF THE BOARD OF DIRECTORS
The President informed the stockholders that the next item on the agenda was the election of the members of the board of directors. The President reminded the stockholders that the Articles of Incorporation of ________ provides that there should be 2 members of the board of directors.
The following were nominated for election as members of the Board of Directors:
1. ________
2. ________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders of ________ approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the election of the following to the Board of Directors of ________ to serve for the current year:
________
________ "
The Corporate Secretary recorded the votes for this item:
1. ________ - ________ votes
2. ________ - ________ votes
IX. COMPENSATION OF THE DIRECTORS
The compensation of the directors was discussed as follows:
________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the compensation of the directors as follows:
________"
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
X. OTHER MATTERS
The President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
XI. ADJOURNMENT
There being no further business to transact or any other question from the stockholders present, and upon motion duly made by ________ and seconded ________, the meeting was adjourned.
________
Corporate Secretary
Attested by:
________
President
MINUTES OF THE REGULAR MEETING
OF THE STOCKHOLDERS OF
________
held on ________
at the
________
Stockholders Present:
In Person:
________ - ________ shares (Director)
________ - ________ shares (Director)
Total Number of Outstanding Shares:
Total Number of Shares Present and Represented and Votes in Absentia: ________
Percentage of Shares Present in Person and Represented by Proxy: ________%
I. CALL TO ORDER
The meeting was called to order at ________. ________, President of the Company, presided over the meeting. ________, Corporate Secretary, recorded the minutes of the proceedings.
II. CERTIFICATION OF NOTICE AND QUORUM
The Corporate Secretary certified that notices of the meeting were duly sent to the stockholders. The Corporate Secretary also certified that ________% of the total outstanding shares were represented at the meeting in person or by proxy and that a quorum was present.
III. APPROVAL OF THE MINUTES OF THE OF THE STOCKHOLDERS HELD ON ________
Upon motion duly made by ________ and seconded by ________, the stockholders approved and ratified the minutes of the Regular Meeting of the Stockholders held on ________.
IV. PRESENTATION OF THE ANNUAL REPORT
________ presented the annual report for ________ to the stockholders. Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________ the stockholders noted the Company's Annual Report for ________ and approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the ________ Annual Report of ________."
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
V. REPORT
The following was reported on:
________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
VI. RATIFICATION OF THE ACTS, RESOLUTIONS, AND PROCEEDINGS OF THE BOARD OF DIRECTORS, CORPORATE OFFICERS AND MANAGEMENT
The President advised the stockholders that the next item on the agenda is the ratification of all contracts entered into, resolutions issued, and all other acts by and proceedings of the Board of Directors, Corporate Officers and Management in the general exercise of their powers and duties for the year ________.
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, ratify, and confirm, as they hereby approve, ratify, and confirm all contracts entered into and resolutions issued and all other acts by and proceedings of the Board of Directors, Corporate Officers and Management in the general exercise of their powers and duties for the year ________"
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
VII. APPOINTMENT OF EXTERNAL AUDITORS
The President informed the stockholders that the next item in the agenda was the appointment of ________'s external auditor for the upcoming year.
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve the appointment of ________ as the external auditor for the upcoming year."
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
VIII. ELECTION OF THE BOARD OF DIRECTORS
The President informed the stockholders that the next item on the agenda was the election of the members of the board of directors. The President reminded the stockholders that the Articles of Incorporation of ________ provides that there should be 2 members of the board of directors.
The following were nominated for election as members of the Board of Directors:
1. ________
2. ________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders of ________ approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the election of the following to the Board of Directors of ________ to serve for the current year:
________
________ "
The Corporate Secretary recorded the votes for this item:
1. ________ - ________ votes
2. ________ - ________ votes
IX. COMPENSATION OF THE DIRECTORS
The compensation of the directors was discussed as follows:
________
Thereafter, the President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
Upon motion duly made by ________ and seconded by ________, the stockholders approved the following resolution:
Resolution
"RESOLVED, that the stockholders of ________ approve, as they hereby approve, the compensation of the directors as follows:
________"
The Corporate Secretary recorded the votes for this item:
Vote | Number of Votes (One Share - One Vote) |
Percentage of Shares Represented |
Yes | ________ | ________% |
No | ________ | ________% |
Abstain | ________ | ________% |
Total | ________ | ________% |
X. OTHER MATTERS
The President opened the floor for comments and questions from the stockholders.
The following questions and comments were discussed:
________
XI. ADJOURNMENT
There being no further business to transact or any other question from the stockholders present, and upon motion duly made by ________ and seconded ________, the meeting was adjourned.
________
Corporate Secretary
Attested by:
________
President
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