EXPENSE REIMBURSEMENT POLICY
This Expense Reimbursement Policy (the "Policy") for ________ (the "Employer") describes guidelines all employees ("Employees" or singularly "Employee") must follow when spending money in a work-related capacity.
This Policy relates to expenses such as when employees travel for work, host business-related meals, or purchase items needed for work from their own personal funds. The purpose of the Policy is to ensure employees understand which expenses are covered and which are not, as well as what responsibilities the employee undertakes regarding expenses.
Covered Expenses
Employer will generally cover work-related expenses for Employees. Work-related expenses are defined as those that are directly related to Employee's work for Employer. Work-related expenses may either be directly paid by the Employer or paid initially by the Employee and reimbursed.
Please note that although work-related expenses may be generally covered, they could be subject to a cap on approved amounts. In this case, the Employee is advised to check in with their direct supervisor before incurring any work-related expenses.
Non-covered Expenses
552 228828822 552 8522225885882 8228852525 222-8282525 25222828 225 85885 52282222 2582 8255 252 8282:
- 525525258225 25 22582258 22228228 25 255828
- 55222828 5285225 22 252 85282 22 5 252228882258 8882282
- 55222828 222 5285225 22 52282222'8 8252 225 52282225
- 525525258225 52255528 8522 255828822 25 5222822 285822222 22 825582 22 52282225
- 822 28228 5285225 22 8828528228 22 522 858, 828855822 2552288 8588.
552 58282 8882 88 22 82 8228852525 222-2555582882. 225 522 852828228 522555822 8282525 25 222-8282525 25222828, 52282222 88 5588825 22 82252 8825 25285 585282 8522588825.
Requirements
In order to ensure reimbursable expenses are taken care of by Employer, Employees are required to maintain all documentation, such as receipts. After incurring any expense, Employee must submit receipts, along with any additional documentation requested, such as expense reports, to Employer through Employee's direct supervisor. Employees are required to use the attached Request for Reimbursement when submitting their requests for reimbursement.
All reimbursements must be requested within the following period: ________ from the date when the expense was made.
Disciplinary Action
Employees that are found to have falsified documents or exaggerated expenses will be subject to disciplinary action, under the following: ________.
Information Dissemination
All new Employees shall receive a copy of this Policy upon the start of the performance of their duties.
If this Policy is amended or modified, all Employees will be informed of the amended or modified policy.
Effective Date
This Policy shall become effective on ________.
Signed and approved:
________
________
REQUEST FOR REIMBURSEMENT
Date: ________________________
Employee Name: ____________________________
Employee Position: __________________________
Item 1
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 2
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 3
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 4
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 5
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Please don't forget to attach receipts.
Approved by:
_______________________________
EXPENSE REIMBURSEMENT POLICY
This Expense Reimbursement Policy (the "Policy") for ________ (the "Employer") describes guidelines all employees ("Employees" or singularly "Employee") must follow when spending money in a work-related capacity.
This Policy relates to expenses such as when employees travel for work, host business-related meals, or purchase items needed for work from their own personal funds. The purpose of the Policy is to ensure employees understand which expenses are covered and which are not, as well as what responsibilities the employee undertakes regarding expenses.
Covered Expenses
Employer will generally cover work-related expenses for Employees. Work-related expenses are defined as those that are directly related to Employee's work for Employer. Work-related expenses may either be directly paid by the Employer or paid initially by the Employee and reimbursed.
Please note that although work-related expenses may be generally covered, they could be subject to a cap on approved amounts. In this case, the Employee is advised to check in with their direct supervisor before incurring any work-related expenses.
Non-covered Expenses
552 228828822 552 8522225885882 8228852525 222-8282525 25222828 225 85885 52282222 2582 8255 252 8282:
- 525525258225 25 22582258 22228228 25 255828
- 55222828 5285225 22 252 85282 22 5 252228882258 8882282
- 55222828 222 5285225 22 52282222'8 8252 225 52282225
- 525525258225 52255528 8522 255828822 25 5222822 285822222 22 825582 22 52282225
- 822 28228 5285225 22 8828528228 22 522 858, 828855822 2552288 8588.
552 58282 8882 88 22 82 8228852525 222-2555582882. 225 522 852828228 522555822 8282525 25 222-8282525 25222828, 52282222 88 5588825 22 82252 8825 25285 585282 8522588825.
Requirements
In order to ensure reimbursable expenses are taken care of by Employer, Employees are required to maintain all documentation, such as receipts. After incurring any expense, Employee must submit receipts, along with any additional documentation requested, such as expense reports, to Employer through Employee's direct supervisor. Employees are required to use the attached Request for Reimbursement when submitting their requests for reimbursement.
All reimbursements must be requested within the following period: ________ from the date when the expense was made.
Disciplinary Action
Employees that are found to have falsified documents or exaggerated expenses will be subject to disciplinary action, under the following: ________.
Information Dissemination
All new Employees shall receive a copy of this Policy upon the start of the performance of their duties.
If this Policy is amended or modified, all Employees will be informed of the amended or modified policy.
Effective Date
This Policy shall become effective on ________.
Signed and approved:
________
________
REQUEST FOR REIMBURSEMENT
Date: ________________________
Employee Name: ____________________________
Employee Position: __________________________
Item 1
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 2
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 3
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 4
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Item 5
Type of Expense: _______________________ Date: ______________________
Reason or Purpose of Expense: ____________________________
Vendor: __________________________
Amount: ________________________
Please don't forget to attach receipts.
Approved by:
_______________________________
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