Event Planner Agreement

EVENT PLANNER AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Event Planner Agreement (the "Agreement") is made and entered into this ________ day of _______________________, 20_______, the City/Municipality of _____________________, Province of _____________________, by and between:

________, Filipino, of legal age, and with address at ________, hereinafter referred to as the "Event Planner",

- and -

________, Filipino, of legal age, and with address at ________, hereinafter referred to as the "Client",

The Event Planner and the Client shall be referred to collectively as the "Parties".

WITNESSETH THAT:

WHEREAS, The Event Planner has the skills, qualifications, and expertise required to provide Event Planning Services to the Client, as described below.

WHEREAS, The Client would like to contract the Event Planner's services.

WHEREAS, The Event Planner wishes to render such Event Planning Services to the Client.

NOW THEREFORE, for and in consideration of the promises and covenants contained herein, the Parties do hereby agree as follows:

I. TERM

The Term of this Agreement shall be from ________ and shall continue in effect until the termination of the Event, as provided below unless earlier terminated pursuant to any express provisions of this Agreement.

II. EVENT

A description of the Event is as follows:

________

The Event will take place as follows:

Date: ________

Time: ________

Location:

________

III. EVENT PLANNING SERVICES

The Event Planner shall provide to the Client to which the Client agrees and accepts, the following Event Planning Services (the "Services"):

________

For the Event to properly take place, the Parties agree that:

1. The Event Planner has already booked an appropriate venue for the Event.

2. The Event Planner shall be present at the venue at such times as agreed upon by the Parties to make the necessary preparations for the Event and to ensure that every aspect of the Event is in order. The Event Planner shall arrive at the venue at least 3 hours prior to the commencement of the Event to ensure that it proceeds as planned and to solve problems that may arise during the virtual event.

3. The Event Planner shall work for a reasonable number of hours to ensure that the terms and conditions, and all obligations under this agreement are fulfilled.

4. The Event Planner shall advertise, market, and promote the Event.

5. The Event Planner shall host and manage the Event.

6. The Event Planner shall secure and comply with all licenses, permits, and approvals as required by law in connection to and throughout the Event.

7. The Event Planner shall comply and cause all vendors, suppliers, service providers if any, as well as participants to comply with all applicable laws, regulations, regulatory guidelines, or codes applicable to the Event and the advertising and promotion thereof.

IV. DEPOSIT

The Client shall pay a deposit in the amount of ________ (₱________) that shall be due and payable at the time of signing this Agreement (the "Deposit"). The Deposit shall be returned to the Client only if the Event Planner cancels this Agreement under the Cancellation Policy stated elsewhere in this Agreement.

V. CANCELLATION POLICY

The Event Planner shall have the right to cancel this Agreement without any further obligation provided that a written notice is given to the Client before ________. If the Event Planner exercises the right to cancel this Agreement before the date mentioned, the Deposit shall be returned to the Client immediately. The Event Planner shall be liable to pay an amount of ________ (₱________) if he cancels the agreement after ________.

The Client shall likewise have the right to cancel this Agreement without any further obligation provided that a written notice is given to the Event Planner before ________. In the event the Client exercises the right to cancel this Agreement before the date mentioned, the Deposit shall be returned to the Client immediately. If the Client cancels the Agreement at any time after ________, the Deposit shall be forfeited in favor of the Event Planner.

VI. SERVICE FEES

In consideration of the Services that will be rendered, the Parties agree that:

1. The Client shall pay a fixed amount of ₱________ (________) as compensation for the services rendered (the "Service Fee")

2. The above-stated amount shall be due and demandable immediately upon signing this agreement.

3. The Event Planner will be entitled to send an invoice as soon as the payment of the Service Fee or a part thereof falls due and demandable.

4. The Client shall pay the Event Planner's invoice within ________ days from the date of receipt of the invoice.

5. The Client may pay the invoice as follows:

________

VII. MATERIALS, COSTS, AND DISBURSEMENTS

The Event Planner is permitted to charge for all reasonable and necessary costs and expenses incurred in performing the Event Planning Services, including but not limited to communications, internet connection, traveling, photocopying, courier services, and postage, subject to agreement from the Client that will be used for the performance of the Event Planning Services, on top of the fees set out in this Agreement.

VIII. LATE PAYMENTS

If the Client does not pay the invoice and required amount as provided in this Agreement, the Event Planner shall be entitled to charge interest on the outstanding amount at an annual rate of Six Percent (6%). The Event Planner may also require the Client to pay for the Event Planning Services, or any part of the Event Planning Services, in advance and cease performance of the Event Planning Services completely until payment is made, at the Event Planner's sole and exclusive discretion.

IX. TAXES

Any and all charges payable under this Agreement are exclusive of taxes and any surcharges. Taxes imposed upon or required to be paid by the Client or Event Planner shall be the sole and exclusive responsibility of each, respectively, provided that any applicable withholding taxes shall be paid in accordance with the laws.

X. EXPIRATION AND TERMINATION

This Agreement shall automatically terminate upon the expiration of the Term, without need of notice from either Party.

Either Party may immediately terminate this Agreement upon a material breach of this Agreement by the other Party if (a). the breach is incapable of cure; or (b). being capable of cure, the Party committing the breach fails to cure the breach within fifteen (15) days following a written notice of the breach.

Upon the termination of this Agreement, either by its natural expiration or earlier termination, all grants and all other rights provided under this Agreement and from the business relationship of the Parties under this Agreement shall automatically be revoked and each Party shall immediately cease using the other Party's marks or intellectual property and other services related to the planning of the Event.

Notwithstanding the expiration or termination of this Agreement, all provisions of this Agreement that, by their nature, extend beyond the expiry or termination of this Agreement shall remain in full force and effect.

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XII. INDEMNIFICATION

Each Party (the "Indemnitor") shall indemnify, defend, and hold harmless the other Party, its officers, directors, employees, agents, successors, and assigns (collectively, the "Indemnitee") from and against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorney's fees, (collectively "Losses"), resulting from any claim, suit, action, or proceeding brought against the Indemnitee arising out of or related to: (a). a claim of breach or a failure to perform by Indemnitor of any obligation, warranty, representation, or covenant in this Agreement; or (b). a claim of personal injury or property damage arising from the acts or negligence of the Indemnitor or its officers, directors, employees, agents, successors, and assigns; or (c). a claim of infringement or misappropriation of any intellectual property rights arising from Indemnitee's use of the Indemnitor's Marks as allowed under this Agreement.

Neither Party shall be liable for any indirect, special, incidental, exemplary, punitive, or consequential damages of any kind except for claims made pursuant to the preceding paragraph.

XIII. TIME FOR PERFORMANCE

Time shall be of the essence in the performance by the Event Planner of its obligations under this Agreement. Any dates, periods, or times for performance specified under this Agreement are to be met and failure to do so shall be a breach of this Agreement by the Event Planner. In case the Event Planner will not be able to finish the assigned work on time, a notice must be given to the Client at least 24 hours before a particular work or task of the Event Planner is due, otherwise, the Client may opt to consider such failure as a material breach of this agreement.

XIV. CONFIDENTIALITY

Each Party (the "Disclosing Party") may, from time to time, disclose to the Other Party (the "Receiving Party") confidential and/or propriety information relating to the Client's business. Such information may include, but will not be limited to the attendees, client lists, client notes, specifications, project information, plans, and/or technological resources and other information that may be discussed and/or disclosed, which information may be marked as confidential or proprietary or which a reasonable person may understand to be confidential given the circumstance and nature of disclosure. The confidential and/or proprietary is significantly important to Disclosing Party's business. Receiving Party understands and agrees that any unintended disclosure of any of the confidential and/or proprietary information would be significantly detrimental to Disclosing Party. As such, Receiving Party agrees that they shall:

1. Not disclose the confidential and/or proprietary information by any means not authorized by the Disclosing Party to any third parties;

2. Not copy or duplicate the confidential and/or proprietary information unless specifically directed to do so by the Disclosing Party;

3. Not use the confidential and/or proprietary information for any purpose except those expressly authorized by the Disclosing Party;

4. Inform Disclosing Party immediately if Receiving Party becomes aware of any unauthorized use or disclosure of the confidential and/or proprietary information.

This clause shall survive the termination of this Agreement for five (5) years.

XV. RELATIONSHIP OF THE PARTIES.

The Parties hereby acknowledge and agree that nothing in this Agreement shall be deemed to constitute an employment, partnership, joint venture, agency relationship, or otherwise between the Parties and that this Agreement is for the sole and express purpose of rendering the Event Planning Services by the Event Planner to the Client under the terms and conditions contained herein.

XVI. WRITTEN NOTICES

All notices that are required to be in writing and any other communication may be made through email at the Parties' respective email addresses as follows:

1. Event Planner: ________

2. Client: ________

XVII. ASSIGNMENT

This Agreement, or the rights granted hereunder, may not be assigned, sold, leased, or otherwise transferred in whole or in part by either Party.

XVIII. SUPPORTING DOCUMENTS AND ADDITIONAL ACTS

The Parties agree to execute such other documents as are reasonable and necessary for the proper implementation of this Agreement.

XIX. APPLICABLE LAW

This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines.

XX. WAIVER

Failure of either party to insist, in one or more instances, the strict performance of any of the terms of this Agreement, or to exercise any portion herein contained, shall thereafter not be construed as abandonment or cancellation or waiver of such term. No waiver shall be deemed to have been made unless expressed in writing and signed by the party granting the waiver. No waiver of any term or provision of this Agreement shall constitute a waiver of any other term or provision or of the same provision on a future date.

XXI. COUNTERPARTS

This Agreement may be executed in counterparts, all of which constitute a single agreement. If the dates set forth at the signatures of this document are different, the Agreement shall be considered effective as of the date that both Parties signed the Agreement.

XXII. SEVERABILITY

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the Parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed subsequent to the expungement of the invalid provision.

XXIII. CUMULATIVE RIGHTS

The rights of the Parties under this Agreement and the law are cumulative and shall not be construed as exclusive unless otherwise required by law.

XXIV. HEADINGS

Headings are for convenience only and do not affect the interpretation of this Agreement.

XXV. ENTIRETY OF AGREEMENT

This Agreement represents the entire agreement between Event Planner and Client and supersedes all prior negotiations, representations, and agreements, either oral or written.

XXVI. AMENDMENTS AND MODIFICATIONS

This Agreement may be amended only by a written instrument signed and agreed upon by both Parties.

IN WITNESS WHEREOF, the Parties have hereunto affixed their signatures on the date and place first stated above.

________
Event Planner

________
Client