Letter to Correct Personal Information

The Letter to Correct Personal Information is a letter through which a person can request to correct any inaccuracies or incompleteness in their personal information. Personal information refers to confidential and non-public information, including a person's name, gender, race, nationality, contact information, bank details, and email address. It also includes sensitive information such as a person's beliefs, race, sexual orientation, political views, criminal record, and other sensitive information.

Personal data may be collected or processed for many purposes. For example, a vendor may collect the data of persons who subscribe to their services or purchase a product. However, in situations where personal information is incorrect, incomplete, or requires updating, this letter serves as a formal means of communication. By notifying the recipient in writing, the sender specifies the inaccurate information and provides the correct details to rectify the situation.

This document can only be used to correct or replace personal data as it can not be used to completely erase personal data from records. However, the Request to Delete Personal Data should be used instead.

The sender's written notification not only helps in correcting personal information, but also ensures that the recipient is duly informed about the necessary changes. This process ensures compliance with data protection regulations. It allows individuals to exercise control over their personal information and maintain its accuracy.

How to use this document

This letter serves as a straightforward template for individuals who need to rectify their personal data. It includes essential details such as:

• the sender's name,
• recipient's name,
• contact information,
• the reason for the request, and
• the specific information requiring correction.

Whether someone is sending this document as a letter or an email, this document provides a convenient format for conveying the necessary changes. If opting for a letter format, the document should be printed and signed by the sender. After signing the document, the sender should deliver the document to the recipient to effect the necessary changes.

Applicable law

According to the Nigerian Data Protection Regulation 2019, a data subject has the right to request to have their personal data corrected or deleted.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.