Letter to Cancel or Postpone Company Meeting

This Letter is used to cancel or reschedule a company or board meeting. It states that the scheduled meeting will not hold as planned and specifies the new date, time, and place of the meeting. This document should be sent if a Notice of the Meeting has been sent to the participants of the meeting, but the meeting will no longer hold either because it has been postponed or cancelled.

There are two broad categories of company meeting namely:

• Meeting of the board of directors: This is the meeting the board of directors hold to discuss certain issues relating to the running and management of the company.

• Meeting of the members of the company: This is the meeting the members of a company usually hold. The persons entitled to attend this meeting include: every member, director, company secretary, auditors of the company and holders of shares that have been transferred or transmitted.

This letter should be used to postpone or cancel all impending company meetings. However, to cancel a staff meeting, a business meeting, or a personal meeting, the Cancellation or Postponement of Meeting should be used.

How to use this document

In this document, the following information is required: full names and addresses of the company that is cancelling or postponing the meeting, the date the meeting was scheduled to hold, the new date, time, and place of the meeting.

After completing the document, it should be printed and signed by the company secretary. The company secretary should send this document to all the recipient (participant of the meeting), and keep one copy for record purposes.

Note that this document may be sent as a letter or by email.

Applicable law

The Companies and Allied Matters Act 2020 regulates company meetings.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.