Employee's Grievance Letter

The Employee's Grievance Letter is a letter for employees to make a formal complaint to their employer about something that happened at work. It covers several situations that may lead to a complaint, including discrimination, bullying, health and safety concerns, breach of contract, harassment at the workplace, etc.

The employee must set out full details about the complaint to give the employer adequate information to carry out a thorough investigation of the matter. This document outlines the names and addresses of the employer and employee, the position of the employee, and the details of the complaint.

How to use this document

After completing this document, it should be printed and signed by the employee raising this grievance. Thereafter, the employee should deliver the letter to the employer.

If the employer is an organization, the letter must be given to the appropriate person within the employer organization (such as the head of human resources) who will be responsible for investigating the incidents. The employee can keep a copy of this letter for record purposes.

Note that this document can be sent as a letter or as an email.

Applicable law

There is no formal law regulating the grievance procedure. However, some organizations formulate policies and procedures for addressing grievances and complaints in the Employee Handbook, Code of Conduct Policy, and Anti-Harassment and Non-Discrimination Policy. Also, the Nigeria Labour Act generally applies to employment matters in Nigeria.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.