Employee Privacy Policy
________
Effective Date: ________
1. INTRODUCTION
This Privacy Policy (the "Policy") contains the rules, practices and procedures relating to the information we (the "Employer"), our affiliates and other related entities collect about you (the "Employee") and how we process these information.
The Company recognizes the confidential nature of the Personal Data it collects and we are committed to ensuring the protection of every Personal and Sensitive Information we collect from You.
The Privacy Policy is designed to inform You about the Personal Data we collect, how we collect the data, the uses of the data and Your rights relating to the Personal Data in your employment with Us and our commitment to protect your Personal Data during and after your employment with Us.
By signing this document, You acknowledge that You have reviewed the Privacy Policy and agree to its terms. This also means that You have consented to the use of Your Personal Data and has accepted the applicable disclosures.
2. DEFINITIONS
The Company, which is ________, will also be referred to as 'We' 'Us' or 'Our'.
Personal Data means any information that identifies a particular person, such as the person's name, address, phone number, bank details, email address, photo, unique identifier (such as MAC address, IP address, IMEI number, IMSI number, SIM, etc.), physiological factors, etc.
Sensitive Information means any kind of personal data or information that reveals a person's race, ethnicity, sexual orientation, political opinions, religious or other beliefs, trade union membership, criminal records, medical information or other sensitive personal information.
Data Breach means any incident resulting to accidental or unlawful unauthorized access, disclosure, alteration, transmission or destruction of personal data.
Third Party Service Providers means any party other than the Company or the Employee that is engaged by the Company to process the Employee's Personal Data.
3. CONTACT
You can contact Us through our Data Protection Officer is as follows: ________, whose contact details are as follows:
________
4. COLLECTION OF PERSONAL DATA
As part of your employment requirements, we collect different categories of information from you. The Personal Data we collect from you include, but not limited to your:
- Contact details, such as address, phone number and email address
- Date of birth
- Gender
- Marital status
- Curriculum vitae
- Bank details such as account name, account number, bank, tax identification number and passport photographs
- Documents relating to your employee benefits, insurance, allowances and pension;
- Performance reviews, evaluation, appraisal, assessment and training programmes
- Warning or grievance complaints, notices or letters
- Details of guarantors, such as their names, contact details, passport photographs and identification card
- Resignation or termination letters
- Any other personal information you provide
You may also be required to provide certain Sensitive Information, which includes, but not limited to your:
- Medical records or certificate
- Sexual orientation
- Religious or other beliefs, philosophical or political ideologies
- Criminal records
- Racial background and ethnicity
- Other personal sensitive information we may request from time to time
5. 555 82 25858882 8858
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552 582 22 2255 22582258 8525 252 8288552 852 222 8828225 22 52225282822 2255 28828888822 525 252228882258 252252882, 2528288822 252 2522222 22 2255 858552 525 22525 2228222222 82222828, 525822822 2255 228 22522525282, 252522 525 2852 255 85882288, 5282882 82225258 888528 25 2582852828, 2825822 2255 228 22522525282, 2528852 225 8825 55285522 25582822, 225 82225258 5882522822 525 22 822282 8825 252 52828522 8588. 22 85588 225258255 22 2222 225 82225225 58252 252 582 22 2255 22582258 8525.
6. 888555 88 8558885558 852855585855555
52 252 225258 825582 22 85882288 525 82 5882555282 8825 255 85882288 255828828, 255 5525258225 522528222528828, 5228885228 525 5285225 22282828 252 82 2552225 588288 22 2255 22582258 8525. 888288 8888 82 2552225 22 2258228 852 2225 22 5582 2255 22582258 8525 22 5882228885 82288288 85882288 252828228 525 82 52852822 22 2255 2228222222 8825 58.
7. DISCLOSURE AND SHARING OF PERSONAL DATA
The Company will share your Personal Data with its Third Party Service Providers, affiliates and other trusted businesses or persons for the purpose of processing your Personal Data in compliance with this Policy. The Third Party Service Providers shall include but not limited to insurance brokers or providers; external auditors and accountants; banks; any outsourcing human resources managers (if applicable); websites or organizations that process your recruitment, retirement benefits and tax remittance and any all others for the purpose of assisting with your employment.
The Company will not share your information with any Third Party Service Provider except the Third Party Service Provider agrees to comply with the terms of this Policy.
At other times, your Personal Data will be disclosed when we have received your unequivocal consent and permission to do so. Such consent may be withdrawn at anytime. In certain circumstances,we may disclose your Personal Data, such as:
(I) if you grant an unequivocal consent or permission to disclose your Personal Data;
(II) in the case of business transfer, merger or acquisition, the sale and transfer of the Company's assets or shares;
(III) to protect our legal rights;
(IV) if we are legally required to do so: The Company may limit the disclosure your Personal Data to the following:
- to fulfill or comply with any applicable law, regulation, legal process such as subpoenas, court orders or requests from any administrative or government body;
- cooperate with any lawful investigations about any past or present Employee;
- to detect, prevent or address any issue of fraud, insecurity or other technical issues;
- to bring legal actions against any Employee who has violated the law;
(V) where disclosure is necessary to provide employment references;
(VI) where disclosure is necessary for processing of the Personal Data;
(VII) in an emergency to safeguard the physical safety of any person;
(VIII) Any other reason as may be necessary in relation to your employment with Us.
8. YOUR RIGHTS
Your rights in relation to your Personal Data are as follows:
(I) the right to have access to your Personal Data;
(II) the right to be informed about the processing of Your Personal Data;
(III) the right to correct or rectify any inaccurate Personal Data or any information about you;
(IV) the right to review, modify or erase your Personal Data and any other information we have about you;
(V) the right to restrict the processing of your Personal Data;
(VI) the right to block Personal Data processing in violation of any law;
(VII) the right to be informed about any rectification or erasure of Personal Data or restriction of any processing carried out; and
(VIII) the right to lodge a complaint to a supervisory authority within Nigeria.
9. DATA SECURITY
This Company takes the security of its employees very seriously. Hence, Our service is built with strong security features that continuously safeguard your Personal Data and Sensitive Information from any form of unauthorized access, authorized theft, alteration or deletion. Our security features help us detect and block security threats.
The security measures taken by the Company include, but not limited to the following:
- technical security, such as limiting access by using secure networks, passwords and encryption on computers that contain these Personal Data;
- physical security on cabinet and other security systems.
- limiting access only on a "need-to-know" basis.
However, please note that no matter the forms of security measures put in place, no computer system involved in the transfer and transmission of information through the internet is completely secure. Therefore, we shall not assume liability for any Data Breach that manifest beyond our control. In the event of Data Breach, We will employ all legal measures to mitigate such issues.
10. STORAGE AND DISPOSAL OF PERSONAL DATA
The Company stores your Personal Data for as long as it is required to provide employment benefits for the duration of your employment with Us. We may also store your Personal Data after termination for legal reasons and for our account keeping and records.
11. COMPLIANCE AND ENFORCEMENT
Every employee that has authorized access to an employee's Personal Data must comply with all the provisions of this Policy, as non-compliance shall attract disciplinary measures and outright dismissal depending on the circumstances of each case.
If any employee of the Company wishes to make a formal complaint about any Data Breach or challenge the compliance of this Policy, such issues should be reported in the following manner:
________
12. MODIFICATION OF THIS POLICY
We reserve the right to modify and revise this Privacy Policy from time to time without Your explicit consent. If we make any fundamental change, we will notify You and obtain Your consent to the revised version.
13. DISPUTE RESOLUTION
If any dispute arises from this Policy, the parties shall first attempt to resolve the dispute amicably. Any dispute which cannot be mutually resolved by the parties, shall be referred to arbitration in accordance with the provisions of the following arbitration rules: Arbitration and Conciliation Act, 2004 or any statutory re-enactment or modification thereof.
The tribunal shall consist of ________ arbitrators who shall be elected in the following manner:
________
The arbitration proceedings shall be held in: ________ and conducted in English language.
Each Party shall bear their own cost and expenses in relation to the arbitration proceedings except where an award has been made by the arbitrators for cost to be borne by a particular Party. The decision of the arbitrator(s) shall be final and binding on all the Parties and shall be enforced by any competent court.
Employee Privacy Policy
________
Effective Date: ________
1. INTRODUCTION
This Privacy Policy (the "Policy") contains the rules, practices and procedures relating to the information we (the "Employer"), our affiliates and other related entities collect about you (the "Employee") and how we process these information.
The Company recognizes the confidential nature of the Personal Data it collects and we are committed to ensuring the protection of every Personal and Sensitive Information we collect from You.
The Privacy Policy is designed to inform You about the Personal Data we collect, how we collect the data, the uses of the data and Your rights relating to the Personal Data in your employment with Us and our commitment to protect your Personal Data during and after your employment with Us.
By signing this document, You acknowledge that You have reviewed the Privacy Policy and agree to its terms. This also means that You have consented to the use of Your Personal Data and has accepted the applicable disclosures.
2. DEFINITIONS
The Company, which is ________, will also be referred to as 'We' 'Us' or 'Our'.
Personal Data means any information that identifies a particular person, such as the person's name, address, phone number, bank details, email address, photo, unique identifier (such as MAC address, IP address, IMEI number, IMSI number, SIM, etc.), physiological factors, etc.
Sensitive Information means any kind of personal data or information that reveals a person's race, ethnicity, sexual orientation, political opinions, religious or other beliefs, trade union membership, criminal records, medical information or other sensitive personal information.
Data Breach means any incident resulting to accidental or unlawful unauthorized access, disclosure, alteration, transmission or destruction of personal data.
Third Party Service Providers means any party other than the Company or the Employee that is engaged by the Company to process the Employee's Personal Data.
3. CONTACT
You can contact Us through our Data Protection Officer is as follows: ________, whose contact details are as follows:
________
4. COLLECTION OF PERSONAL DATA
As part of your employment requirements, we collect different categories of information from you. The Personal Data we collect from you include, but not limited to your:
- Contact details, such as address, phone number and email address
- Date of birth
- Gender
- Marital status
- Curriculum vitae
- Bank details such as account name, account number, bank, tax identification number and passport photographs
- Documents relating to your employee benefits, insurance, allowances and pension;
- Performance reviews, evaluation, appraisal, assessment and training programmes
- Warning or grievance complaints, notices or letters
- Details of guarantors, such as their names, contact details, passport photographs and identification card
- Resignation or termination letters
- Any other personal information you provide
You may also be required to provide certain Sensitive Information, which includes, but not limited to your:
- Medical records or certificate
- Sexual orientation
- Religious or other beliefs, philosophical or political ideologies
- Criminal records
- Racial background and ethnicity
- Other personal sensitive information we may request from time to time
5. 555 82 25858882 8858
888 22582258 8525 525 522882882 52225252822 552 828828225 525 252828825 225 5258228 52852822 22 2255 2228222222 8825 58, 828855822 852 222 8828225 22 2255 52855822222, 22522525282 5288288 525 5225588588, 225 2528288822 252 2522222 22 2255 522522552822 525 22525 82222828.
552 582 22 2255 22582258 8525 252 8288552 852 222 8828225 22 52225282822 2255 28828888822 525 252228882258 252252882, 2528288822 252 2522222 22 2255 858552 525 22525 2228222222 82222828, 525822822 2255 228 22522525282, 252522 525 2852 255 85882288, 5282882 82225258 888528 25 2582852828, 2825822 2255 228 22522525282, 2528852 225 8825 55285522 25582822, 225 82225258 5882522822 525 22 822282 8825 252 52828522 8588. 22 85588 225258255 22 2222 225 82225225 58252 252 582 22 2255 22582258 8525.
6. 888555 88 8558885558 852855585855555
52 252 225258 825582 22 85882288 525 82 5882555282 8825 255 85882288 255828828, 255 5525258225 522528222528828, 5228885228 525 5285225 22282828 252 82 2552225 588288 22 2255 22582258 8525. 888288 8888 82 2552225 22 2258228 852 2225 22 5582 2255 22582258 8525 22 5882228885 82288288 85882288 252828228 525 82 52852822 22 2255 2228222222 8825 58.
7. DISCLOSURE AND SHARING OF PERSONAL DATA
The Company will share your Personal Data with its Third Party Service Providers, affiliates and other trusted businesses or persons for the purpose of processing your Personal Data in compliance with this Policy. The Third Party Service Providers shall include but not limited to insurance brokers or providers; external auditors and accountants; banks; any outsourcing human resources managers (if applicable); websites or organizations that process your recruitment, retirement benefits and tax remittance and any all others for the purpose of assisting with your employment.
The Company will not share your information with any Third Party Service Provider except the Third Party Service Provider agrees to comply with the terms of this Policy.
At other times, your Personal Data will be disclosed when we have received your unequivocal consent and permission to do so. Such consent may be withdrawn at anytime. In certain circumstances,we may disclose your Personal Data, such as:
(I) if you grant an unequivocal consent or permission to disclose your Personal Data;
(II) in the case of business transfer, merger or acquisition, the sale and transfer of the Company's assets or shares;
(III) to protect our legal rights;
(IV) if we are legally required to do so: The Company may limit the disclosure your Personal Data to the following:
- to fulfill or comply with any applicable law, regulation, legal process such as subpoenas, court orders or requests from any administrative or government body;
- cooperate with any lawful investigations about any past or present Employee;
- to detect, prevent or address any issue of fraud, insecurity or other technical issues;
- to bring legal actions against any Employee who has violated the law;
(V) where disclosure is necessary to provide employment references;
(VI) where disclosure is necessary for processing of the Personal Data;
(VII) in an emergency to safeguard the physical safety of any person;
(VIII) Any other reason as may be necessary in relation to your employment with Us.
8. YOUR RIGHTS
Your rights in relation to your Personal Data are as follows:
(I) the right to have access to your Personal Data;
(II) the right to be informed about the processing of Your Personal Data;
(III) the right to correct or rectify any inaccurate Personal Data or any information about you;
(IV) the right to review, modify or erase your Personal Data and any other information we have about you;
(V) the right to restrict the processing of your Personal Data;
(VI) the right to block Personal Data processing in violation of any law;
(VII) the right to be informed about any rectification or erasure of Personal Data or restriction of any processing carried out; and
(VIII) the right to lodge a complaint to a supervisory authority within Nigeria.
9. DATA SECURITY
This Company takes the security of its employees very seriously. Hence, Our service is built with strong security features that continuously safeguard your Personal Data and Sensitive Information from any form of unauthorized access, authorized theft, alteration or deletion. Our security features help us detect and block security threats.
The security measures taken by the Company include, but not limited to the following:
- technical security, such as limiting access by using secure networks, passwords and encryption on computers that contain these Personal Data;
- physical security on cabinet and other security systems.
- limiting access only on a "need-to-know" basis.
However, please note that no matter the forms of security measures put in place, no computer system involved in the transfer and transmission of information through the internet is completely secure. Therefore, we shall not assume liability for any Data Breach that manifest beyond our control. In the event of Data Breach, We will employ all legal measures to mitigate such issues.
10. STORAGE AND DISPOSAL OF PERSONAL DATA
The Company stores your Personal Data for as long as it is required to provide employment benefits for the duration of your employment with Us. We may also store your Personal Data after termination for legal reasons and for our account keeping and records.
11. COMPLIANCE AND ENFORCEMENT
Every employee that has authorized access to an employee's Personal Data must comply with all the provisions of this Policy, as non-compliance shall attract disciplinary measures and outright dismissal depending on the circumstances of each case.
If any employee of the Company wishes to make a formal complaint about any Data Breach or challenge the compliance of this Policy, such issues should be reported in the following manner:
________
12. MODIFICATION OF THIS POLICY
We reserve the right to modify and revise this Privacy Policy from time to time without Your explicit consent. If we make any fundamental change, we will notify You and obtain Your consent to the revised version.
13. DISPUTE RESOLUTION
If any dispute arises from this Policy, the parties shall first attempt to resolve the dispute amicably. Any dispute which cannot be mutually resolved by the parties, shall be referred to arbitration in accordance with the provisions of the following arbitration rules: Arbitration and Conciliation Act, 2004 or any statutory re-enactment or modification thereof.
The tribunal shall consist of ________ arbitrators who shall be elected in the following manner:
________
The arbitration proceedings shall be held in: ________ and conducted in English language.
Each Party shall bear their own cost and expenses in relation to the arbitration proceedings except where an award has been made by the arbitrators for cost to be borne by a particular Party. The decision of the arbitrator(s) shall be final and binding on all the Parties and shall be enforced by any competent court.
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