MINUTES OF THE BOARD OF DIRECTORS
OF
________
Held on ________ at the Company's registered address at the following venue:
________
PRESENT
________ - Chairman
________ - Managing Director
________ - Executive Director
________ - Company Secretary
1. 885585 82 2555582
822882 22 252 2222822 858 28822 22 588 252 885282258 22 252 8222522.
2. COMMENCEMENT
A quorum was declared and the meeting commenced at ________.
3. CONSIDERATION OF THE MINUTES OF THE PREVIOUS MEETING
The minutes of the last meeting which was held on ________ was considered by the Directors of the Company and amended.
4. MATTERS ARISING FROM THE PREVIOUS MEETING
The following topic(s) from the previous meeting held on ________ was discussed at the meeting:
________
5. DECLARATION OF INTEREST IN EXISTING OR PROPOSED TRANSACTIONS WITH THE COMPANY
In compliance with the provision of the Companies and Allied Matters Act, 2020, as amended, and the Company's Articles of Association, the following Directors have disclosed their interest in the transaction involving the Company. This disclosure encompasses the precise nature and scope of each Director's interest. The purpose behind these disclosures is to provide a comprehensive overview of potential conflicts of interest and affiliations, facilitating a well-informed deliberation during the forthcoming board meeting.
6. NAMES OF DIRECTORS AND NATURE AND EXTENT OF INTEREST
________, whose nature and extent of interest described as follows:
________
It was noted that in accordance with the Company's Article of Association, interested Directors were permitted to vote and form part of the quorum in connection with any transaction the Company was interested in. The details of such transaction are as follows:
________
It was noted that the Director be subject to the following restrictions as imposed under the Company's Articles:
________
7. AGENDA OF THE MEETING
I. Managing Director's Report
The Managing Director of the Company, ________ was called to present a report and the following was reported:
________
II. The Report of Committee: ________
________, Chairman of the Committee presented the report of the Committee, which was aimed at the following:
________
III. Appointment of Company Secretary
________ nominated ________ for appointment as Company Secretary, and the Directors passed a majority vote in favour of the appointment of ________ as the new Company Secretary.
However, it was noted that the appointment of the new Company Secretary shall be subject to the approval of the members of the Company.
IV. Appointment of New Director
________ was appointed as Director of the Company through a simple majority of all the Directors present at the meeting. The appointment is subject to the approval of the members of the Company at the general meeting.
V. Removal of ________ as Director
The Board of Directors resolved to nominate ________ for removal as a Director of the Company through a simple majority vote.
VI. Appointment of Company Auditor
The following was recommended and appointed as the Company's auditor: ________.
VII. Change of Company's Registered Office Address
It was resolved that the registered address of the Company should be changed to:
________
VIII. Change of Company Name
The Directors proposed that the name of the Company be changed to ________, subject to the approval of the members of the Company.
IX. ________
During the Board meeting, the following was discussed:
________
8. RESOLUTIONS
I. The Board of Directors resolved that ________ be appointed as Company Secretary of the Company, subject to the approval of the members of the Company.
II. It was resolved that ________ be and is hereby appointed as the auditor of the Company.
III. It was resolved that the name of the Company shall be changed to ________, subject to the approval of the members of the Company.
IV. It was resolved that the registered address of the Company should be changed to:
________
9. ACTIONS OR TASKS
It was resolved that the following actions will be taken:
- The Company Secretary shall do the necessary filing to change corporate records for the change of Company Directors at the Corporate Affairs Commission.
- The Company Secretary shall do the necessary filing to change corporate records for the change of Company Secretary at the Corporate Affairs Commission.
- The Company Secretary shall carry out the necessary filing to change corporate records with the Corporate Affairs Commission for the change of the Company's registered office address.
- The Board of Directors shall convene a general meeting with the members of the Company regarding the following:
________
- The Company Secretary shall file the following to change the corporate records at the Corporate Affairs Commission:
________
- ________
10. OTHER BUSINESS
The following further business was discussed at the board meeting:
________
11. CLOSING
There being no further business, the meeting was brought to a close at ________.
DATED this ________.
________________________
________
Chairman
________________________
________
Company Secretary
MINUTES OF THE BOARD OF DIRECTORS
OF
________
Held on ________ at the Company's registered address at the following venue:
________
PRESENT
________ - Chairman
________ - Managing Director
________ - Executive Director
________ - Company Secretary
1. 885585 82 2555582
822882 22 252 2222822 858 28822 22 588 252 885282258 22 252 8222522.
2. COMMENCEMENT
A quorum was declared and the meeting commenced at ________.
3. CONSIDERATION OF THE MINUTES OF THE PREVIOUS MEETING
The minutes of the last meeting which was held on ________ was considered by the Directors of the Company and amended.
4. MATTERS ARISING FROM THE PREVIOUS MEETING
The following topic(s) from the previous meeting held on ________ was discussed at the meeting:
________
5. DECLARATION OF INTEREST IN EXISTING OR PROPOSED TRANSACTIONS WITH THE COMPANY
In compliance with the provision of the Companies and Allied Matters Act, 2020, as amended, and the Company's Articles of Association, the following Directors have disclosed their interest in the transaction involving the Company. This disclosure encompasses the precise nature and scope of each Director's interest. The purpose behind these disclosures is to provide a comprehensive overview of potential conflicts of interest and affiliations, facilitating a well-informed deliberation during the forthcoming board meeting.
6. NAMES OF DIRECTORS AND NATURE AND EXTENT OF INTEREST
________, whose nature and extent of interest described as follows:
________
It was noted that in accordance with the Company's Article of Association, interested Directors were permitted to vote and form part of the quorum in connection with any transaction the Company was interested in. The details of such transaction are as follows:
________
It was noted that the Director be subject to the following restrictions as imposed under the Company's Articles:
________
7. AGENDA OF THE MEETING
I. Managing Director's Report
The Managing Director of the Company, ________ was called to present a report and the following was reported:
________
II. The Report of Committee: ________
________, Chairman of the Committee presented the report of the Committee, which was aimed at the following:
________
III. Appointment of Company Secretary
________ nominated ________ for appointment as Company Secretary, and the Directors passed a majority vote in favour of the appointment of ________ as the new Company Secretary.
However, it was noted that the appointment of the new Company Secretary shall be subject to the approval of the members of the Company.
IV. Appointment of New Director
________ was appointed as Director of the Company through a simple majority of all the Directors present at the meeting. The appointment is subject to the approval of the members of the Company at the general meeting.
V. Removal of ________ as Director
The Board of Directors resolved to nominate ________ for removal as a Director of the Company through a simple majority vote.
VI. Appointment of Company Auditor
The following was recommended and appointed as the Company's auditor: ________.
VII. Change of Company's Registered Office Address
It was resolved that the registered address of the Company should be changed to:
________
VIII. Change of Company Name
The Directors proposed that the name of the Company be changed to ________, subject to the approval of the members of the Company.
IX. ________
During the Board meeting, the following was discussed:
________
8. RESOLUTIONS
I. The Board of Directors resolved that ________ be appointed as Company Secretary of the Company, subject to the approval of the members of the Company.
II. It was resolved that ________ be and is hereby appointed as the auditor of the Company.
III. It was resolved that the name of the Company shall be changed to ________, subject to the approval of the members of the Company.
IV. It was resolved that the registered address of the Company should be changed to:
________
9. ACTIONS OR TASKS
It was resolved that the following actions will be taken:
- The Company Secretary shall do the necessary filing to change corporate records for the change of Company Directors at the Corporate Affairs Commission.
- The Company Secretary shall do the necessary filing to change corporate records for the change of Company Secretary at the Corporate Affairs Commission.
- The Company Secretary shall carry out the necessary filing to change corporate records with the Corporate Affairs Commission for the change of the Company's registered office address.
- The Board of Directors shall convene a general meeting with the members of the Company regarding the following:
________
- The Company Secretary shall file the following to change the corporate records at the Corporate Affairs Commission:
________
- ________
10. OTHER BUSINESS
The following further business was discussed at the board meeting:
________
11. CLOSING
There being no further business, the meeting was brought to a close at ________.
DATED this ________.
________________________
________
Chairman
________________________
________
Company Secretary
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