Event Engagement Agreement

EVENT ENGAGEMENT AGREEMENT

This Event Engagement Agreement is made on ________ between ________, of the following address:

________

Hereinafter referred to as (the "Host" which expression shall where the context so admits include its successors-in-title and assigns) of the one part;

AND

________, of the following address:

________

hereinafter referred to as (the "Renter" which expression shall where the context so admits include its successors-in-title and assigns) of the one part.

WHEREAS:

The Renter has requested to reserve the venue particularly described in this Agreement (the "Venue") for an event and the Host has agreed to rent and reserve the venue for the Renter subject to the terms of this Agreement.

Now, therefore, in consideration of the promises and covenants hereinafter contained in this Agreement, as well as other valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows:

1. AGREEMENT

1.1. The Host has agreed to reserve the following location for the Renter's event (the "Venue"):

________

1.2. The Venue, the facilities in the Venue, and other appurtenances, particularly referred to as the Venue are subject to this Agreement. The Renter is renting the venue for the ________ event, which was scheduled to hold in ________ at ________ to ________ (the "Event").

1.3. The Renter intends to host approximately ________ guests at the Event (the "Guests") at the Event on the above-mentioned date and time.

2. CONDITION OF VENUE

The Renter acknowledges that the Venue is in good condition and without damage and free from damage. The Renter agrees to maintain the Venue and keep the Venue and its facilities free from damage. The Renter shall be responsible for any damage the Guest or any party does to the Venue. If any damage is caused to the Venue, the Host shall assess the damage and estimate the cost of repairs. The Renter shall be liable to pay the full cost of the repairs.

3. ACCESS TO VENUE

3.1. The Host agrees to make the Venue available for the Renter ________ at ________. The following person shall be assigned to provide assistance to the Renter and answer the Renter's questions regarding the Venue: ________ (the "Representative"). The Representative shall perform the following functions:

________

3.2. The Renter shall vacate the Venue and deliver possession of the Venue, including the keys to the Venue on ________ at ________. Upon receipt of the keys, the Venue will be inspected to ensure that no part of the Venue is damaged.

4. VENUE SET UP AND DECORATION

4.1. The Renter shall be responsible for the set-up, arrangement, and logistical aspects of the Event, including but not limited to venue decoration, placement of equipment, signage, seating, lighting, audio-visual configurations, and any other prerequisites crucial for the successful execution of the Event.

4.2. The Renter shall ensure that all set-up and arrangements adhere to local laws, regulations, and safety standards. The Renter commits to taking all requisite precautions to establish a secure environment for Guests, staff, and all other individuals present at the Event.

4.3. The Host, or their appointed representative, shall have the authority to inspect and sanction the set-up and arrangements before the commencement of the Event. The Host retains the right to request alterations to the set-up should they be deemed necessary to uphold the Venue's integrity or to safeguard the well-being of all habitants of the Venue.

4.4. The Renter shall communicate all changes to the agreed-upon set-up to the Host in writing and approved by the Host before the Event. Unapproved changes may result in additional charges or penalties as determined by the Host.

4.5. The Renter agrees to lock all doors, turn off lights, and ensure that everything is in place before exiting the Venue.

4.6. The Renter is permitted to use videography and photography at the Venue. However, the Renter is responsible for obtaining all necessary consents for the parties photographed. If the Renter duplicates and distributes recordings from the Event, the Renter agrees that these recordings do not contain obscene, sexist, racist, or tribalistic, or defamatory content or any other content that will infringe the rights and freedom of other persons within the vicinity, regardless of whether the persons are Guests or not at the Event.

5. PAYMENT

The total cost for the Venue is ₦________ (________) (the "Fees"). The Renter shall pay a deposit in the sum of ₦________ (________) as a deposit. The deposit shall be paid on ________. The remainder of the Fees shall be paid on ________. The Fees should be paid by cash.

6. CANCELLATION POLICY

If the Renter decides to cancel the Event for any reason, the Host shall be entitled to a reasonable notice to cancel the reservation and shall pay ________% of the total Fees.

7. 255555

________. 552 2558252 522522 22 252828 5882825 82 252 52252 88 ________ 252828. 52 2588 252825 8552228, 252 822225 2582 822252 252 8282 822252 252 58222. 552 822225 85588 82 52822288882 225 22855822 2552 252 252828 2882582 5282552 525 8225582 2522828828 52822288882 2552525252 252 58222.

________. 52 252 822225 5288528 22 855222 252 252825 22 252828, 252 822225 85588 822252 252 8282.

8. ALCOHOL CONSUMPTION, SMOKING, AND SUBSTANCE USE

8.1. The consumption of alcohol is highly prohibited at the Venue or within the premises. The Host has a strict no-alcohol policy to which the Renter and their Guests must strictly adhere.

8.2. The Host's priority is to ensure a safe, respectful, and enjoyable environment for all attendees and participants. Therefore, the Host strictly prohibits any form of substance abuse within the Venue. This includes smoking, vaping, the use of illegal drugs, excessive alcohol consumption, or any other intoxicating substances.

8.3. Any individual found engaging in substance abuse will be immediately escorted out of the event premises. In addition, any failure to adhere to this rule shall entitle the Host to commence legal action against the Renter.

9. SECURITY

The Host agrees to provide security for the Event. Notwithstanding this, the Renter shall take reasonable care to safeguard the security of their Guests including personal properties in the Venue.

10. BREACH OF CONTRACT

Any one or more of the following events shall constitute a material breach of contract (the "Default"):

(I). the failure of the Renter to pay the Fees as at when due;

(II). the failure of the Host to provide the Venue in the condition described in this Contract;

(III). the bankruptcy or insolvency of either of the Parties;

(V). the abrupt cancellation of the Event, without providing reasonable notice to the Host.

Any Default in this Contract may give the non-defaulting Party the right to terminate the Contract. In addition to this, the Default may give rise to monetary damages, injunctive, and equitable reliefs.

11. INDEMNITY

The Renter agrees to indemnify the Host, their employees, agents, or affiliates from any loss, damage, third party suit, or other loss arising from the Renter's, the Guest's, employees, affiliates, or other agent's acts, omissions, including negligence or misuse of the Venue and the fixtures inside the Venue or arising from the Renter's, the Guest's, employee's, affiliate's, or other agent's breach of this Contract. The Renter shall not be responsible for defending or indemnifying the Host from and against any financial loss, third-party suits, damages or other loss, arising from the acts, omission, or negligence of the Host.

The provisions of this Clause shall survive the termination of this Contract about circumstances occurring before the termination or expiration of this Contract.

12. BREACH OF CONTRACT

12.1. Any one or more of the following events shall constitute a material breach of contract (the Default"):

(I). the failure of the Renter to pay the Fees as at when due;

(II). the failure of the Event Planner to provide the Services in the time and manner described in this Contract;

(III). the failure of the Event Planner to procure a fundamental element, which, if not procured, will prevent the Event from taking place;

(IV). the bankruptcy or insolvency of either of the Parties;

(V). the abrupt cancellation of the Event, without providing reasonable notice to the Event Planner.

12.2. Any Default in this Contract may give the non-defaulting Party the right to terminate the Contract. In addition to this, the Default may give rise to monetary damages, injunctive, and equitable reliefs.

13. FORCE MAJEURE

13.1. Neither Party shall, before the Expiration or Termination Date, be liable for any failure to fulfill any term of this Agreement if the fulfillment has been delayed, hindered, interfered with, or prevented by force majeure, which in this Contract, shall mean any circumstances:

(I). which is beyond a Party's control;

(II). which such Party could not have reasonably avoided or overcome; and

(III). which is not attributable to the other Party.

13.2. Without prejudice to the generality of the foregoing, force majeure shall include the following events and circumstances:

(I). war, hostilities, or invasion;

(II). rebellion, terrorism, revolution, insurrection, military or usurped power;

(III). vandalism, riot, civil disorder, or other acts that may reasonably affect the ability of the Party to fulfill its obligations under this Agreement.

14. CONFIDENTIALITY OBLIGATIONS

The Host agrees to keep the terms of this Agreement and other confidential information they have come to know about the Renter as a result of this Contract confidential. The Host hereby agrees as follows:

(I). to take proper and reasonable measures to ensure the confidentiality of the confidential information under this Agreement;

(II). not to make public, publish or otherwise disclose in whole or part, any information relating to the practice, business dealings or other matters relating to this Agreement without obtaining the express consent of the other Renter;

(III). not to use the confidential information for any purpose other than the purpose for which this Agreement was created.

15. WAIVER AND RELEASE

The Renter hereby waives any rights to any claims or actions against the Host and releases and discharges the Host, the Host's heirs, assigns, successors, officers, employees, agents, executors, partners, administrators, or other legal representatives along with anyone claiming through them in their capacity or their business capacities, of all claims, causes of actions, liabilities, disputes, demands, damages, agreements, contracts, obligations, promises, debts, and/or accounts of any kind or any nature, whether currently known or unknown, for any damage, loss, or injury arising from the use of the Venue, except those damage arising only from the Host's negligence.

16. TERMINATION

If either of the Parties defaults on this Agreement, the other Party shall be entitled to terminate the Agreement. The Agreement may also be terminated upon the death or bankruptcy of the Renter or the Renter's inability to pay for the Venue. Default by either of the Parties shall grant the Party who has suffered the breach the right to rescind this Contract. The rescission shall not preclude the Party terminating the Contract from seeking and obtaining monetary penalty or seeking injunctive and equitable reliefs.

Notwithstanding the above, the Host reserves the right to refuse entry to the Renter's Guests, staff, or other affiliates if suspected of any illegal or suspicious activity. The Host may also terminate this Agreement if the Renter, Guests, or any of the Renter's affiliates violate any of the terms of this Agreement.

In any of the above cases, either the Host or the Renter shall terminate this Agreement upon issuing a reasonable notice to the other Party. If either Party terminates the Agreement due to the other Party's default.

17. NOTICES

All notices, requests, claims, demands, waivers, and other communications made hereunder shall be in writing and addressed to the Parties set forth on the first page of this Agreement. All notices may be delivered by email or at the address which the Parties may designate to each other, through personal delivery, nationally recognized courier, or certified mail. Except as otherwise provided in this Agreement, a notice is effective only if: (a) the receiving Party has received the notice, and (b) the Party sending the notice has sent the notice in accordance with the provisions of this section.

Current contact addresses for service are as follows:

Host address: ________

Host Phone number: ________

Renter's Email: ________

Renter's Phone: ________

18. DISPUTE RESOLUTION

The Parties agree to use their best endeavours to negotiate and settle any dispute or difference of opinion between them, arising from or connected with this Agreement amicably through negotiation. If the Parties cannot resolve their disputes within 30 days, the matter shall be referred to mediation. If the Parties cannot resolve their dispute or reach a mutual settlement through mediation, the matter shall be referred to arbitration.

19. MISCELLANEOUS

19.1. Variation: This Agreement may be amended or varied by either of the Parties, and such variation must be agreed to and signed by the Parties to this Agreement. No delay or omission to exercise any right under this Agreement shall be construed as a waiver.

19.2. Headings: Headings in this Agreement are used for convenience only and shall not be construed to limit or affect the terms of this Agreement.

19.3. Counterparts: This Agreement may be executed in counterparts, all of which constitute one Agreement.

19.4. Entire Agreement: This Agreement and any other agreement described as an addendum to this Agreement constitutes the entire agreement between the Parties and supersedes any prior contrary written or oral agreement made between them.

19.5. Assignment: No Party shall assign any of its obligation or duties under this Agreement, without the prior written consent of the other Party.

19.6. Enurement: This Agreement will ensure the benefit of and be binding on the Parties and their respective heirs, executors, administrators and permitted successors and assigns.

19.7. Cumulative Rights: The rights of the Parties in this Agreement are cumulative and shall not be construed as exclusive except as otherwise stated by the law.

19.8. Waivers: Any term or provision of this Agreement may be waived in writing at any time by the Party entitled to such benefit. No delay, or omission to exercise any right shall not be construed as waiver.

19.9. Severability: If any part of this Agreement is held unenforceable, the remainder of this Agreement shall continue to be in force and have effect.

19.10. Further Assurance: The Parties shall execute and deliver all such documents and take all such actions and all steps to procure the performance of all such acts as may be necessary or incidental to give effect to the provisions of this Agreement.

IN WITNESS WHEREOF the Parties have duly executed this Agreement this day and year first written above.

SIGNED, SEALED, AND DELIVERED by the within named ________

________________________

in the presence of:

Name................................................................................................................

Address.............................................................................................................

Occupation........................................................................................................

Signature..........................................................................................................

SIGNED, SEALED, AND DELIVERED by the within named ________

________________________

in the presence of:

Name................................................................................................................

Address.............................................................................................................

Occupation........................................................................................................

Signature..........................................................................................................