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A Workplace Technology Security Policy provides employees of an organization with rules and best practices when using technology in the workplace to maintain cybersecurity. This document ensures the organization's cybersecurity and raises awareness on how all employees can make a difference by adhering to safety practices when using technology to prevent malware, viruses, trojans, and more.
No. Having a Workplace Technology Security Policy is not mandatory. However, with the increase in technological advancements, it's more necessary today than ever to plan and implement rules and best practices to maintain cybersecurity and avoid compromising systems and networks. Furthermore, having a policy in place ensures compliance with the law and may benefit the employer in the event of a dispute with an employee.
The document can be used if the organization wants to keep a policy that establishes what the workplace can and can't do with technology that connects to the organization's network.
Like this Hiring Policy, there are many varying workplace policies, including an Occupational Health and Safety Policy, a Vacation Policy, a Workplace Social Media Policy, a Workplace Technology Security Policy, and more.
A workplace technology security policy should, at a minimum, contain:
There is no set duration of an employment policy as they normally subsist for the duration of the lifetime of the employer's organization. In other words, the duration is indefinite. However, policies must be amended to reflect the changes in legislation and should be refined to adapt to industry standards.
Employers should include this Policy in a new employee's welcome package to ensure they are familiar with workplace protocol and avoid any future doubt that they were unaware of a specific rule or company policy. When significant changes arise in the Policy, the employer should provide a copy of the new Policy to all staff in a timely manner.
Employees should also sign the acknowledgement at the end of the document confirming they read and understand the Workplace Technology Security Policy. The employer should then add a copy of the signed Policy to each employee's file. The signature may be obtained electronically.
The Canadian Criminal Code outlines cybercrime laws. For example, it is a criminal offence to conduct hacking (use, control, intercept computer systems). This Policy ensures compliance with Canadian laws and regulations. Furthermore, employment policies must be consistent with employment law. The following pieces of legislation govern employment law:
Ontario: Employment Standards Act, 2000, S.O. 2000, c. 41
Alberta: Employment Standards Code, RSA 2000, c E-9
British Columbia: Employment Standards Act, RSBC 1996, c 113
Saskatchewan: The Saskatchewan Employment Act, SS 2013, c S-15.1
Manitoba: The Employment Standards Code, CCSM c E110
Quebec: Act respecting labour standards, CQLR c N-1.1
New Brunswick: Employment Standards Act, SNB 1982, c E-7.2
Nova Scotia: Labour Standards Code, RSNS 1989, c 246
Prince Edward Island: Employment Standards Act, RSPEI 1988, c E-6.2
Northwest Territories: Employment Standards Act, SNWT 2007, c 13
Nunavut: Labour Standards Act, RSNWT (Nu) 1988, c L-1
Yukon: Employment Standards Act, RSY 2002, c 72
Newfoundland and Labrador: Labour Standards Act, RSNL 1990, c L-2
Canada: Canada Labour Code, RSC 1985, c L-2
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Workplace Technology Security Policy - Sample, template
Country: Canada (English)