Event Venue Rental Agreement

A Venue Rental Agreement is a document that is used when a person (the "client") will rent a venue for an event. It outlines the rights and obligations of each party, including the amount that the client will pay, the date and time of the rental, and guidelines for the use of the property.

The event contemplated in a venue rental agreement could be a one-day event (like a birthday party or a wedding reception) or it could last several days (like a corporate seminar/training or an expo).

If the venue will be rented for commercial use, such as an office or retail, then a Commercial Lease Agreement should be used.

How to use this document

The user should enter all the information required to complete the document, including the names and addresses of the parties and their respective rights and obligations. Once the document is completed, the parties should review the document to make sure that all the information is correct and that they agree to all the conditions set in the agreement. If the agreement is acceptable to both parties, both parties should sign the agreement.

Each party should keep at least one original copy of the agreement for their records.

Notarizing the document

Notarizing this document is optional. However, if the parties would want to notarize this document, the document includes an Acknowledgment portion. Notarization of the document converts the document from a private document to a public document so that it becomes admissible in court without the need for further proof of its authenticity.

To notarize the document, the parties must print and sign an extra copy (for the notary public) of the document and bring all the copies to a notary public to acknowledge that they have signed this document freely and voluntarily. They should also present a valid I.D. issued by an official agency bearing their photograph and signature such as a driver's license or a passport, among others.

Once notarized, the parties should each keep at least one (1) copy of the notarized document and the notary public will also keep one (1) copy for their notarial book.

Applicable law

The laws on obligations and contracts in the Civil Code of the Philippines apply. Other laws may apply depending on the type of event that will be held in the venue.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.