Cover Letter for Invoice

What is a Cover Letter for Invoice?

A Cover Letter for Invoice is for use by a business (whether a sole trader, company, or something else), when sending a Tax Invoice to a client or customer.

The document helps businesses to professionally and politely present their invoices to customers, in a manner which keeps customers coming back.

What is the difference between a Tax Invoice and a Cover Letter for Invoice?

A Tax Invoice is issued by businesses in Australia to charge a client or customer for goods or services as well as any applicable taxes.

A Cover Letter for Invoice is not actually an invoice, it is just a polite and professional cover letter to explain the invoice.

Is it mandatory to have a Cover Letter for Invoice?

No, it is not mandatory to have a Cover Letter for Invoice. However, many businesses find that it is useful when sending out invoices to clients or customers, as it helps to present a courteous and professional image and can increase the likelihood that invoices get paid on time and that customers come back in future.

What has to be done once a Cover Letter for Invoice is ready?

Once a Cover Letter for Invoice is ready the business should make sure to also have a Tax Invoice prepared. The two documents can then be sent to the client or customer.

If they are being sent in hard copy, they may be printed, the letter may be signed and attached to the front of the invoice. If the invoice is being sent by email, the letter may be attached to the email along with the invoice.

Which documents should be attached Cover Letter for Invoice?

A Tax Invoice should be attached to the Cover Letter before it is sent.

What must a Cover Letter for Invoice contain?

Within the document, the business can include the customer's details as well as the business's details. The business can also provide details of the invoice (such as an invoice number) as well as an explanation of what the invoice relates to. In addition, the business can include any further relevant information (such as whether this invoice relates to a partial payment or full payment for the goods or services which were provided).

Which laws are applicable to a Cover Letter for Invoice?

There are no specific laws in Australia which deal with Cover Letters for Invoices.

However, as with all letters and legal documents, it is important to be truthful and accurate with the information that this letter contains.

In relation to preparing Tax Invoices, there are some important considerations. The rules regarding Tax Invoices primarily fall under the A New Tax System (Goods and Services Tax) Act 1999 (Cth). The Taxation Administration Act 1953 (Cth) is also relevant to the administration and enforcement of tax laws.

Further information is available from the Australian Taxation Office and from business.gov.au.

If in doubt seek legal and/or taxation advice.

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