REMOTE WORK POLICY
of
________
1) INTRODUCTION
1.a. This Remote Work Policy is revised as of: ________.
1.b. This policy's overall objective is to help bring clarity to the employer's expectations and to give employees a framework on which to base themselves when working remotely and out of office (also referred to as telecommuting). This policy further provides general employment functions, rules on remote working and safety measures.
1.c. This Remote Work Policy is to enure to the benefit of both the employer and the employee through the use of audio-visual communication technology.
1.d. All other contracts, documents, rules, policies and workplace regulations will continue to apply concurrently with this Policy. The employer shall rectify any inconsistencies between employee contracts and this Policy.
2) SCOPE AND ELIGIBILITY
2.a. ________ will permit remote work to be done by employees, whether full time or part time, whether permanent or temporary, and such, in accordance with any employment agreement signed and in accordance with the endorsement of the employer. Employees can work from anywhere they choose, subject to this Policy.
2.b. Employees will be permitted to work from a location that is not the registered office of ________, located at:
________
2.c. Employees may work wherever they choose, in accordance with the terms of this Policy.
2.d. Such telecommuting employees must comply with their employment agreement and this Policy.
2.e. Employees may submit a remote work requisition if their duties as outlined in their employment contract can be reasonably completed remotely. Remote work eligibility shall be specifically determined as follows:
________
3) PROBATION AND TRIAL PERIOD
3.a. Employee probationary periods shall remain consistent with the employee's employment agreement.
3.b. The employer shall also have a remote-work trial period the purpose of which shall be to determine the efficacy of the employee in a remote-work setting. If such remote-work setting is proven to be satisfactory to the employer, the employee shall be permitted to continue with remote work, as may be unilaterally determined by the employer. Once the probationary period is extinguished, the employer maintains the right to audit remote-work efficacy, and if in the sole opinion of the employer, the employee's efficacy in a remote-work setting has declined, the employer shall have the unilateral right to mandate the employee's return to the physical office location by virtue of this Policy and the employment agreement.
4) LEGAL COMPLIANCE
4.a. Both the employer and employee shall comply with the law. This policy shall be construed in accordance with the laws of Ontario, including:
- health and safety legislation;
- worker's compensation legislation;
- employment law legislation;
- cybersecurity laws;
- privacy laws; and more.
4.b. The employer shall remain committed to complying with all statutory law and legal requirements. Any part of this Policy not in compliance with legislation shall be deemed severed from this Policy and the law, as may be applicable, shall supersede.
5) PERFORMANCE AND EXPECTATIONS
5.a. ________ agrees that the employee shall work remotely for the following period:
________
5.b. While working remotely, employees shall be online, as follows:
________
5.c. Breaks and lunch time are as follows:
________
5.d. Any overtime work is subject to employer approval.
5.e. Any household costs normally paid by employees working from home shall not be covered by the employer. This includes but is not limited to Internet usage, utilities and electricity. These work-from-home expenses may be deducted under the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.)); such deductions are the responsibility of the contractor or employee.
5.f. Any power outages, Internet downtime, or technical difficulties may still constitute paid work as may be determined by the employer.
5.g. Employees may use public Wi-Fi locations if they deem it is reasonably secure to do so; however, the employer may require that the employee use an employer-approved VPN (Virtual Private Network).
5.h. Any workplace IT Policy must be complied with while working remotely.
5.i. Employees are prohibited from using removable storage devices while working remotely and while having access to sensitive data of ________. Use of removable storage devices requires the endorsement of ________.
5.j. Any data transmission of employer sensitive information is prohibited.
5.k. The employee shall maintain regular communications with supervisors and staff and shall ensure to be readily available for teleconferences or video conferences during working hours as outlined in this Policy and the employment contract. Notice shall be required for any absences from the employee's remote workstation. This means that employees are required to promptly advise their supervisor that they will not be around or readily available for a call. The employee shall further provide a reason and length of absence, which shall not exceed ________, save and except for an emergency.
5.l. Communications from clients or customers should be promptly addressed.
5.m. Employees are expected to focus on work during working hours and not be involved in outside activities or be involved in household responsibilities that are distracting.
5.n. Remote employees are still subject to performance reviews and shall also be considered for promotions.
6) INTERNET AND EMAIL USE
6.a. During working hours, employees shall limit Internet usage to work-related matters and shall refrain from using social media applications, save and except for breaks and lunch time, as provided in the employment contract and this Policy.
6.b. All devices for receiving and recording information such as computers, telephones of any kind and fax machines or scanners may not be used for transmitting sensitive information or sharing employer secrets.
6.c. Employees may not use the Internet for any activity such as patent, copyright, or trademark infringement, libel, slander, or unauthorized sharing of trade secrets. Use of the Internet shall adhere to employer policy and shall not be used for harassment, or use of obscene or discriminatory language.
7) SECURITY AND OFFICE-ISSUED EQUIPMENT
7.a. The employer shall provide to the employee company-issued hardware for purposes of completing work-related tasks. The employee is prohibited from using personal devices in order to complete work-related matters. The Company may also require two-factor authentication using software that the Company endorses. The employer shall be specifically providing:
________
7.b. Any unauthorized use or misuse of company-issued hardware is prohibited. Employees shall maintain a secure password on their devices, use dual authentication, encrypt data as may be applicable, and shall not click on suspicious links or spam emails and shall refrain from downloading malicious or illegal applications.
7.c. When stepping away from a workstation, employees shall ensure that any confidential information is not visible on their computer screen. Employees should put their computer on sleep mode when stepping away from their workstation to prevent dissemination of important information. Employees should, at all time, use their best judgment when walking away from their computer to ensure family members or other members of the household or place of residence do not have access to sensitive information.
8) RESPECT OF PRIVACY
8.a. Employees retain a diminished, but reasonable expectation of privacy with respect to employer property (such as computers). The hardware owned by the employer may be subject to audits and investigations in order to ensure cybersecurity and to manage processes. Employees should therefore caution personal use on company-issued hardware as audits and investigations may reveal such personal uses. Private internet browsing and sending communications should be done using personal hardware.
9) 882258585588 888 85852555
________. 52282222 822222852822 525 82222828 8888 5228282 2552 22 25285 2228222222 82225582 8825 ________.
________. 822 2525288 525 822222852822 22 222822228 85588 82 8582282 22 825252252 825582 5255828228 828855822, 852 222 8828225 22, 588 52858525 882552858228 25585522 22 252 Income 555 Act, 8.5.8. 2822 (225 5522.), 8. 2.
10) 88555 8885 888 88585588885
________. 2522 2222822 8825 85225888258, 858222258 525 8882228 25 22525 2252 2228258 555822 5 88522 8222252282 8588, 222822228 85588 228552 22 8255 252225 522852 555822 252 88522 8588, 525 85588 2552525 228552 22 25822582 52 52252258522 525 252228882258 522252255 525 85588 25252 8585 88522 8588 58 82 82 8252 52 82-225822 2222822.
________. 2522 252 522222 22282222 88 885255825 225 52 55582-888558 8222528852822 2285228222 88522 8222252282 58822 22282225-52252825 82228552, 828855822 5222, 288528222 52528, 222282 85222528, 25822822, 228. 252 22282222 85588 228552 22 25822582 5 252228882258 22885222222 8825 2828258 5885522822 525 8582252525 588255828228 25 22882.
11) SAFETY OF REMOTE OFFICE
11.a. Employees working from home shall ensure to maintain cleanliness in their workspace and shall avoid any hazards that may result in injury. Employees are further encouraged to utilize ergonomic equipment to minimize any associated risks.
11.b. In order to comply with health and safety laws, and as a matter of precaution, the employer reserves the right to conduct an inspection of the employee's home workstation for safety purposes. Reasonable notice of such inspection shall be provided to the employee. The employee's work environment is their designated office-area and not the household kitchen, living room or other room in which the office is not located. Any injuries at home may or may not be eligible for worker's compensation depending on where and how the injury occurred.
11.c. Injuries at home while working remotely must be reported immediately to ________.
12) ACKNOWLEDGEMENT
I have received and reviewed the Remote Work Policy and understand my obligations contained in this Policy. Failure to comply with this Policy may result in disciplinary action, up to and including termination.
I further understand that ________ reserves the unilateral right to make changes, future amendments, and modifications as they see fit.
_________________________
Employee Signature
_________________________
Employee Name (Print)
_________________
Date
REMOTE WORK POLICY
of
________
1) INTRODUCTION
1.a. This Remote Work Policy is revised as of: ________.
1.b. This policy's overall objective is to help bring clarity to the employer's expectations and to give employees a framework on which to base themselves when working remotely and out of office (also referred to as telecommuting). This policy further provides general employment functions, rules on remote working and safety measures.
1.c. This Remote Work Policy is to enure to the benefit of both the employer and the employee through the use of audio-visual communication technology.
1.d. All other contracts, documents, rules, policies and workplace regulations will continue to apply concurrently with this Policy. The employer shall rectify any inconsistencies between employee contracts and this Policy.
2) SCOPE AND ELIGIBILITY
2.a. ________ will permit remote work to be done by employees, whether full time or part time, whether permanent or temporary, and such, in accordance with any employment agreement signed and in accordance with the endorsement of the employer. Employees can work from anywhere they choose, subject to this Policy.
2.b. Employees will be permitted to work from a location that is not the registered office of ________, located at:
________
2.c. Employees may work wherever they choose, in accordance with the terms of this Policy.
2.d. Such telecommuting employees must comply with their employment agreement and this Policy.
2.e. Employees may submit a remote work requisition if their duties as outlined in their employment contract can be reasonably completed remotely. Remote work eligibility shall be specifically determined as follows:
________
3) PROBATION AND TRIAL PERIOD
3.a. Employee probationary periods shall remain consistent with the employee's employment agreement.
3.b. The employer shall also have a remote-work trial period the purpose of which shall be to determine the efficacy of the employee in a remote-work setting. If such remote-work setting is proven to be satisfactory to the employer, the employee shall be permitted to continue with remote work, as may be unilaterally determined by the employer. Once the probationary period is extinguished, the employer maintains the right to audit remote-work efficacy, and if in the sole opinion of the employer, the employee's efficacy in a remote-work setting has declined, the employer shall have the unilateral right to mandate the employee's return to the physical office location by virtue of this Policy and the employment agreement.
4) LEGAL COMPLIANCE
4.a. Both the employer and employee shall comply with the law. This policy shall be construed in accordance with the laws of Ontario, including:
- health and safety legislation;
- worker's compensation legislation;
- employment law legislation;
- cybersecurity laws;
- privacy laws; and more.
4.b. The employer shall remain committed to complying with all statutory law and legal requirements. Any part of this Policy not in compliance with legislation shall be deemed severed from this Policy and the law, as may be applicable, shall supersede.
5) PERFORMANCE AND EXPECTATIONS
5.a. ________ agrees that the employee shall work remotely for the following period:
________
5.b. While working remotely, employees shall be online, as follows:
________
5.c. Breaks and lunch time are as follows:
________
5.d. Any overtime work is subject to employer approval.
5.e. Any household costs normally paid by employees working from home shall not be covered by the employer. This includes but is not limited to Internet usage, utilities and electricity. These work-from-home expenses may be deducted under the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.)); such deductions are the responsibility of the contractor or employee.
5.f. Any power outages, Internet downtime, or technical difficulties may still constitute paid work as may be determined by the employer.
5.g. Employees may use public Wi-Fi locations if they deem it is reasonably secure to do so; however, the employer may require that the employee use an employer-approved VPN (Virtual Private Network).
5.h. Any workplace IT Policy must be complied with while working remotely.
5.i. Employees are prohibited from using removable storage devices while working remotely and while having access to sensitive data of ________. Use of removable storage devices requires the endorsement of ________.
5.j. Any data transmission of employer sensitive information is prohibited.
5.k. The employee shall maintain regular communications with supervisors and staff and shall ensure to be readily available for teleconferences or video conferences during working hours as outlined in this Policy and the employment contract. Notice shall be required for any absences from the employee's remote workstation. This means that employees are required to promptly advise their supervisor that they will not be around or readily available for a call. The employee shall further provide a reason and length of absence, which shall not exceed ________, save and except for an emergency.
5.l. Communications from clients or customers should be promptly addressed.
5.m. Employees are expected to focus on work during working hours and not be involved in outside activities or be involved in household responsibilities that are distracting.
5.n. Remote employees are still subject to performance reviews and shall also be considered for promotions.
6) INTERNET AND EMAIL USE
6.a. During working hours, employees shall limit Internet usage to work-related matters and shall refrain from using social media applications, save and except for breaks and lunch time, as provided in the employment contract and this Policy.
6.b. All devices for receiving and recording information such as computers, telephones of any kind and fax machines or scanners may not be used for transmitting sensitive information or sharing employer secrets.
6.c. Employees may not use the Internet for any activity such as patent, copyright, or trademark infringement, libel, slander, or unauthorized sharing of trade secrets. Use of the Internet shall adhere to employer policy and shall not be used for harassment, or use of obscene or discriminatory language.
7) SECURITY AND OFFICE-ISSUED EQUIPMENT
7.a. The employer shall provide to the employee company-issued hardware for purposes of completing work-related tasks. The employee is prohibited from using personal devices in order to complete work-related matters. The Company may also require two-factor authentication using software that the Company endorses. The employer shall be specifically providing:
________
7.b. Any unauthorized use or misuse of company-issued hardware is prohibited. Employees shall maintain a secure password on their devices, use dual authentication, encrypt data as may be applicable, and shall not click on suspicious links or spam emails and shall refrain from downloading malicious or illegal applications.
7.c. When stepping away from a workstation, employees shall ensure that any confidential information is not visible on their computer screen. Employees should put their computer on sleep mode when stepping away from their workstation to prevent dissemination of important information. Employees should, at all time, use their best judgment when walking away from their computer to ensure family members or other members of the household or place of residence do not have access to sensitive information.
8) RESPECT OF PRIVACY
8.a. Employees retain a diminished, but reasonable expectation of privacy with respect to employer property (such as computers). The hardware owned by the employer may be subject to audits and investigations in order to ensure cybersecurity and to manage processes. Employees should therefore caution personal use on company-issued hardware as audits and investigations may reveal such personal uses. Private internet browsing and sending communications should be done using personal hardware.
9) 882258585588 888 85852555
________. 52282222 822222852822 525 82222828 8888 5228282 2552 22 25285 2228222222 82225582 8825 ________.
________. 822 2525288 525 822222852822 22 222822228 85588 82 8582282 22 825252252 825582 5255828228 828855822, 852 222 8828225 22, 588 52858525 882552858228 25585522 22 252 Income 555 Act, 8.5.8. 2822 (225 5522.), 8. 2.
10) 88555 8885 888 88585588885
________. 2522 2222822 8825 85225888258, 858222258 525 8882228 25 22525 2252 2228258 555822 5 88522 8222252282 8588, 222822228 85588 228552 22 8255 252225 522852 555822 252 88522 8588, 525 85588 2552525 228552 22 25822582 52 52252258522 525 252228882258 522252255 525 85588 25252 8585 88522 8588 58 82 82 8252 52 82-225822 2222822.
________. 2522 252 522222 22282222 88 885255825 225 52 55582-888558 8222528852822 2285228222 88522 8222252282 58822 22282225-52252825 82228552, 828855822 5222, 288528222 52528, 222282 85222528, 25822822, 228. 252 22282222 85588 228552 22 25822582 5 252228882258 22885222222 8825 2828258 5885522822 525 8582252525 588255828228 25 22882.
11) SAFETY OF REMOTE OFFICE
11.a. Employees working from home shall ensure to maintain cleanliness in their workspace and shall avoid any hazards that may result in injury. Employees are further encouraged to utilize ergonomic equipment to minimize any associated risks.
11.b. In order to comply with health and safety laws, and as a matter of precaution, the employer reserves the right to conduct an inspection of the employee's home workstation for safety purposes. Reasonable notice of such inspection shall be provided to the employee. The employee's work environment is their designated office-area and not the household kitchen, living room or other room in which the office is not located. Any injuries at home may or may not be eligible for worker's compensation depending on where and how the injury occurred.
11.c. Injuries at home while working remotely must be reported immediately to ________.
12) ACKNOWLEDGEMENT
I have received and reviewed the Remote Work Policy and understand my obligations contained in this Policy. Failure to comply with this Policy may result in disciplinary action, up to and including termination.
I further understand that ________ reserves the unilateral right to make changes, future amendments, and modifications as they see fit.
_________________________
Employee Signature
_________________________
Employee Name (Print)
_________________
Date
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